• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule: M-F (9AM-5PM)
• Building:
• Salary Range: $66,300-$75,000

Position Summary

Responsibilities

Clinical Operations & Strategic Coordination

• Oversee operational management of outpatient and surgical scheduling, optimizing provider templates to improve access, capacity utilization, and revenue capture.
• Independently resolve complex scheduling conflicts, patient access barriers, and workflow disruptions.
• Monitor preoperative clearance compliance and intervene proactively to prevent surgical cancellations and associated revenue loss.
• Analyze clinic volume, referral trends, and scheduling metrics to recommend operational improvements to divisional leadership.
• Develop and implement process improvements to enhance patient flow and regulatory compliance.

Financial & Regulatory Oversight

• Evaluate referral requirements, prior authorizations, and insurance coverage to mitigate financial risk and reduce claim denials.
• Collaborate with revenue cycle and billing teams to resolve reimbursement discrepancies.
• Monitor compliance with institutional, Joint Commission, and payer requirements.
• Maintain oversight of documentation transmission to ensure regulatory and accreditation compliance.

Academic & Faculty Support

• Manage and strategically prioritize the Breast Surgeon academic and clinical calendar, balancing institutional, research, and educational commitments.
• Coordinate faculty meetings, research initiatives, and educational programming.
• Prepare briefing materials, reports, and communications for institutional leadership and external stakeholders.

Fellowship & Graduate Medical Education Administration

• Serve as primary administrative lead for the Breast Surgery Fellowship Program.
• Oversee ERAS and Thalamus recruitment processes, ensuring compliance with ACGME requirements.
• Maintain MedHub documentation, accreditation files, milestone tracking, and reporting deadlines.
• Coordinate recruitment events, interviews, onboarding, and program evaluations.
• Serve as liaison between fellows, faculty, GME Office, and institutional leadership.

Leadership & Supervision

• Provides independent oversight of cross-coverage support across administrative functions, proactively adapting to operational demands.
• Represent the Division in cross-functional institutional meetings and committees.

Minimum Qualifications

• Bachelor's Degree or equivalent of education and experience.

Preferred Qualifications

• Two years of related experience.

Other Requirements

• Excellent written and oral communication skills.
• Excellent organizational skills and the ability to prioritize multiple tasks, projects and assignments.
• Exceptional attention to detail and accuracy.
• Experience in specific hospital systems (NYP Portal).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Must be able to successfully complete systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.