• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• Hours Per Week: 35
• Standard Work Schedule: Hybrid Schedule (3 Days On-site)
• Salary Range: $35.36-$37.58

Position Summary

Reporting to the Center for Justice (CfJ) Co-Director, the Administrative Assistant works as a team member dedicated to supporting the work of the Center for Justice. The Administrative Assistant will serve as a vital link between the Center for Justice's leadership, community members, Columbia University students, faculty, and administration. This role involves a combination of administrative duties, event coordination, and direct communication with various stakeholders to support the Center's mission and operations.

THIS IS A FULLY GRANT-FUNDED POSITION. CONTINUED EMPLOYMENT IS CONTINGENT UPON CONTINUED SUFFICIENT FUNDING.

Responsibilities

• Act as the primary point of contact between the Director, Co-Director, and external/ internal stakeholders. Respond promptly and professionally to emails and inquiries.
• Manage the Directors' calendars and appointments.
• Handle routine office tasks such as filing, copying, and maintaining office supplies.
• Support the preparation of reports, presentations, and other documents as needed.

• Receive and prioritize work given by the CfJ’s Co-Director. Provides information and updates regarding the status of work and projects as needed.
• Track grant reports and proposals. Notify Co-Director when reports are due. Work with the appropriate CSSW departments to prepare financial reports. Enter new grants in RASCAL
• Maintain clear and effective communication with the CfJ team. Create weekly agendas for staff meetings.
• Coordinate and schedule Co-Director’s meetings, conferences, and community engagements.
• Arrange travel and hotel accommodations for Co-Director’s travel.
• Complete and process travel and expense reports on behalf of Co-Director.
• Work closely with the operations team to process payments and manage financial transactions.
• Follow up with the Office of Sponsored Projects to ensure payments have been processed. Reviews discrepancies in billing.
• Serve as a representative of the CfJ at events with community partners, sometimes on evenings and weekends.
• Assist in the planning and execution of the annual Beyond the Bars conference, ensuring all logistical aspects are covered.

Minimum Qualifications

• A high school diploma or equivalent is required, plus two years of related experience required.

Preferred Qualifications

• College degree preferred.
• Knowledge of policy, practice, and culture relating to ending the incarceration and criminalization of marginalized communities and especially women and girls.

Other Requirements

• Must have demonstrated strong organizational, written, and oral communication skills.
• Ability to work as part of a team and work independently as necessary.
• Strong interpersonal skills with the ability to engage effectively with a diverse range of stakeholders. Experience with budgeting and basic accounting.
• Highly skilled in Microsoft Office and Adobe Acrobat.
• Committed to the mission and values of the Center for Justice.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.