• Job Type: Officer of Administration
• Regular/Temporary: Temporary
• End Date if Temporary: 05/31/2026
• Hours Per Week: 15 - 20
• Salary Range: $18 per hour - $18 per hour

Position Summary

The Program Support role provides administrative, communications, and research assistance across a range of programmatic initiatives. The incumbent will support event coordination, database management, communications outreach, research activities, and special projects as needed.

Responsibilities

Program & Administrative Support

• Coordinate and support program-related events.
• Assist the Administrative Coordinator with reimbursements and related documentation.
• Provide general program support and complete other duties as assigned.

Communications & Audience Management

• Update and maintain contact lists.
• Manage Mailchimp audiences, including:
  • Importing new contacts using shared document templates.
  • Updating and maintaining all audience segments.
  • Removing outdated groups.
  • Creating new, relevant segments based on audience interests, such as:
    • Engineering School, Climate School, and other academic audiences (with a focus on podcast listenership).
    • Groups related to grant applications (e.g., Doctoral Mobility, Joint Projects).

Alumni Engagement

• Build and maintain an alumni database.
• Conduct research to identify alumni career paths and current affiliations.
• Research best practices for creating and engaging an alumni network.

Digital Content & Web Support

• Update and maintain website content.
• Research and draft interview questions for the podcast.
• Assist with the grant calls video promotional project.

Research & Program Development

• Compile PhD projects and joint research projects by theme or topic.
• Support outreach for the École Polytechnique internship program.
• Assist with preparation for Fall 2026 calls.

Minimum Qualifications

• High school diploma or equivalent.
• Fluency in French.
• Excellent written communication skills in both French and English.

Preferred Qualifications

• Audio and/or video editing skills.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.