Procurement Coordinator

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $66,300.00 - $82,176.00

Position Summary

Reporting to the Finance Manager, the incumbent will be primarily responsible for providing procurement and reimbursement support for the Department of Radiology.  Subject to business needs, we may support flexible and hybrid work arrangements.  Options will be discussed during the interview process.

Responsibilities

• Prepare and process purchase requisitions, purchase orders, invoices, vouchers, travel and reimbursement requests, and P-Card purchases in accordance with University policies and procedures.
•  Follow up on purchase orders, pending invoices and payments with CU Purchasing, Accounts Payable, and vendors, and assist with resolving discrepancies and vendor issues.
• Serve as a liaison between the Finance Office and VP&S Finance & CUIMC Controller's Office on issues relevant to the position.
• Maintain, process and monitor all bookkeeping expenditures related to travel, dues and educational allowances for CDNYPI faculty members and staff.  Assist faculty and staff questions related to invoiced expenses and payments.
• Coordinate day-to-day activities of the CDNYPI Sites (ordering supplies, creating blanket PO’s for medical supplies, maintaining departmental procurement files, coordinate departmental records keeping and storing, handling misc. vouchers, etc.)
• Collaborate with Site Directors/Managers and the Finance team on equipment purchases, leases, and service agreements. Maintain and update departmental equipment and service agreement tracking records, including equipment information, coverage periods, renewals, and expiration dates.
• Assist the finance team with the preparation of expense tracking schedules, ARC closing entries, and reconciling OTPS expenses for the monthly close as well as producing simple to intermediate financial reports.
• Process invoices related to departmental service agreements and follow up with vendors on outstanding payments and payment issues.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree or equivalent in training, education and/or experience in a business office environment plus at least two years of related experience.

Preferred Qualifications

• Knowledge of the University's financial accounting system (ARC) is highly desirable.

Other Requirements

• Strong knowledge of computer applications (Windows, Microsoft Office, Excel, etc) is required. Must have ability to interact with a broad spectrum of people and be highly organized.

• Must be detail-oriented and possess analytical skills.

• Ability to work independently, meet deadlines, and multi-task in a fast paced environment is a must.

   

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.