Procurement Analyst

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: 67,300-70,000

Position Summary

Reporting to the Assistant Director of Financial Operations, the Procurement Analyst will be a member of the procurement team at the School of Nursing (SON) focusing on day-to-day financial and administrative duties across a range of procurement and accounting functions. The SON procurement team is a subgroup of the Finance & Analytics department, the incumbent will be able to work well independently and closely with all F&A team members in a collaborative environment supporting SON financial obligations and workflows. The Procurement Analyst will also work with other SON departments acting as a point of contact for procurement functions and as liaison with central University departments.

Responsibilities

Monitor and manage accounts payable (AP) and procurement requests, cash management requests, and travel management requests ensuring accurate and timely processing. The analyst will review requests and serve as a resource collaborating with stakeholders focusing on efficiency and compliance with Columbia University and SON policies and processes.

AP and Procurement functions include:

• Auditing and processing AP transactions (e.g. invoices, honoraria, pcards, wire transfers, etc.)

• Analyze requisitions/purchase order requests and buying agreements to ensure compliance with University policies, grant budgets, and Uniform Guidance standards. Processing requisitions and contract requests in the CU Marketplace.

• Review expense reimbursements submitted by research faculty and SON staff in Concur; verify compliance with CU travel and business expense reimbursement policies, and allocability to funding sources.

• Pcard holder to assist SON faculty and staff as needed.

• Point of contact for vendor management and liaison with University Vendor Management team.

Travel Management functions include:

• Review Concur expense reports as an initial reviewer to comply with University travel policies.

• Advise faculty and staff on Concur travel options. Provide travel-booking support for faculty and guidance to departmental travel arrangers responsible for booking student and guest travel.

Cash Management functions include:

• Facilitate managing human subject incentives (paycards, TruCentive, etc.)

• Billing and A/R functions for external faculty leasing agreements. Deposit revenue checks, maintain clear records of deposit for audit purposes.

Overall Financial Planning & Analysis

• Identify issues and propose improvements in workflow processes.

• Assist with maintenance of process documentations and webpages.

• Participate in team training events.

• Reporting functions for FP&A analysis for executive decisions

• Assist with other tasks as assigned.

Minimum Qualifications

• A Bachelor's degree from an accredited institution or equivalent combination of education and experience, plus a minimum of three (3) years of related experience in sponsored research administration is required.
• Intermediate-level computer literacy (all facets of Microsoft Office) required.
• Superior communication skills (written and verbal) required.
• Must have exceptional time-management and organization skills, excellent analytical and problem-solving skills, as well as be proactive and able to work independently. The ability to work with confidential data, and demonstrate discretion in all interactions is required.

Preferred Qualifications

• Experienced user of Microsoft Office (Excel, Outlook, Word, OneNote, etc.)

  • Knowledge of accounting principles, procurement functions, and fund accounting

  • Experience with Columbia University systems (PeopleSoft, CU Marketplace/Jaggaer, Concur, FFE, FDS, etc.)

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.