• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $70,000 - $73,000

Position Summary

The Assistant Director of Production Administration assists in risk management for all graduate and undergraduate filmmakers and film artists in the School of the Arts in consultation with the Director of Risk Management and Film Production Administration. Manages the administrative operations of the student insurance and film safety program for the School of the Arts, including all undergraduate filmmaking-related courses and labs. Manages administration and budgets for production grants and other production-related assignments as needed.

Responsibilities

RISK MANAGEMENT AND PRODUCTION ADMINISTRATION - 60%

• Manages all daily operations of the Enterprise Risk Management (ERM) Program for SOA film production.
• Advises filmmakers and film artists on safety and risk management for productions. Directs processing of Certificates of Insurance (COIs) through liaising with insurance broker, and releases Production Letters in accordance with CU and SOA Film Program policy.
• Primary contact and liaison with SAG, Materials for the Arts, University Events Management, and other campus production resource partners.
• Manages Worker’s Comp program and liaises with Human Resources for Visual Arts and Theatre Program students in production-related activities. Other production-related assignments as needed.
• Manages advisement of incoming and continuing MFA and Undergraduate students on pre-production aspects of their film productions, including casting, locations, and safety-related preparation.
• Serves as a member of the Production Advisory Board, advising graduate and undergraduate filmmakers on film safety production matters.
• Reads student scripts and advises students on how to produce them according to SOA Film policies. Coordinates administration of the PAB process. Updates information on The Hub website regarding schedules and deadlines for PAB meetings.
• Manages efforts to keep students and faculty informed of all production policies and key deadlines throughout the year.
• Delivers year-round film safety and pre-production education, maintains online resources, and provides production reviews for students for both MFA and undergraduate film production.

FINANCIAL ADMINISTRATION AND GRANT MANAGEMENT - 40%

• Manages student, faculty, and financial processing for all production-related grants, including the Sloan Grant, Production Grants, and Finishing Funds, including application process, application advisement, disbursement, reporting, and stewardship.
• Liaises with the Film Faculty, Chair, Development Office, Principal Investigators, and select donors for all current grants.
• Provides new grant development for Sloan Foundation Grant renewals.
• Oversees budgets for all production grants, including Sloan Foundation, annual Production Grants, Princess Grace, and Finishing Funds.
• Coordinates approval of student grant disbursement according to SOA guidelines.
• Liaises with the Office of Financial Planning to ensure compliance with University policy and timely disbursement of grants.

Minimum Qualifications

• BA or equivalent professional experience required. A minimum of 3-5 years of relevant experience is required.
• Excellent interpersonal, organizational, supervisory, and communications skills (verbal and written) required.
• Attention to detail is required. Ability to work independently and under pressure with large numbers of people on concurrent projects with multiple deadlines required. Ability to handle confidential matters with tact and discretion required.
• This position requires a flexible and variable work schedule around the Film Program’s production calendar, with the heaviest production windows from April through July and November through January.

Preferred Qualifications

• Previous experience in an academic setting is preferred.
• Familiarity with insurance administration, grants management, and film production preferred. 

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.