Variable Hours Officer (Program Assistant)

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Temporary
• End Date if Temporary:
• Hours Per Week: 20
• Standard Work Schedule:
• Building:
• Salary Range: $36.43 - $36.43

Position Summary

The State Pre-College Enrichment Program (S-PREP) is a free academic and college preparation program for 7th–12th grade students in New York City. Its mission is to increase the number of students pursuing careers in healthcare and STEM. The program offers academic enrichment courses, career development workshops, college advisement, and educational field trips.

The S-PREP Program Assistant will support the planning, coordination, and execution of the 2026 Summer S-PREP program. This role is ideal for a detail-oriented, organized, and motivated individual interested in STEM education, student support, and program administration. The Program Assistant will work closely with the S-PREP Program Admin to ensure smooth operations, assist with communications, and help deliver high-quality programming to students. The Program Assistant will provide administrative support during the week and serve as right-hand support to the S-PREP Program Admin. 

Responsibilities

 Administrative & Program Support:

• Provide administrative support for program planning and logistics.
• Maintain organized program and course files.
• Monitor and manage the program inbox, answering inquiries, and routing messages appropriately.
• Schedule college tours and additional meetings with program partners.
• Coordinate guest speakers for workshops, ensuring students gain exposure to CUIMC physicians and professionals.
• Support the creation of program flyers and communication materials.
• Assist with supply ordering and vendor coordination.
• Assist with supporting students’ college applications
• Assist with student/program evaluation.
• Assist with advisement sessions and planning service-learning opportunities for students.
• Communicate with instructors, facilitators, and staff regarding student needs and program updates.

Program Execution:

• Serve as support during program delivery and act as on-site lead when Program Administrators are unavailable.
• Provide classroom coverage if preceptors/facilitators are absent.
• Support student check-in, workshop facilitation, and general event execution.
• Help troubleshoot day-of logistics to ensure smooth programming.

Program Event Support:

• Assist with preparation and execution of all key events:
  • Orientation
  • Summer College Tours
  • Service-Learning Projects
  • Closing Ceremony
  • General Program Prep
  • Program Evaluation
• Additional duties as assigned

Minimum Qualifications

• Bachelor’s Degree or the equivalent in education and experience required

Other Requirements

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Experience working with youth programs, staff, and faculty in a professional setting.
• Experience in program administration, student support, or event planning preferred.
• Proficiency with Microsoft Office, Google Suite, and/or other productivity tools.
• Available during the 2026 Summer Program.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.