• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $70,000 - $80,000 Annual

Position Summary

We are an innovative research center looking for highly organized, detail-oriented and enthusiastic candidates to support the patient-oriented research portfolio of the Center.

Under the direction of the PI, the Project Coordinator II can expect to represent the Center by interacting with a wide variety of multi-disciplinary personnel at our Center, including study PIs, research coordinators, data team personnel and administration.  S/he must be able to demonstrate flexibility in workload and work hours to meet critical deadlines. Further, we anticipate developing new studies and research directions, so ideal candidates will be able to adapt to a fast-paced environment with evolving responsibilities, workloads and work schedules.

The Project Coordinator II will work closely with the study PI to assist in the implementation and operation of NIH-funded clinical research projects focused on various health conditions (including cardiovascular health, Alzheimer’s disease and related dementias), sedentary behavior, physical activity assessment and analysis of actigraphy and accelerometry data. The Project Coordinator II will assist in the management of daily project activities including, recruitment and enrollment procedures, database creation and maintenance, and tracking study data. The Project Coordinator II will assist in the preparation and submission of regulatory documents, progress reports and other reporting submissions. Further, s/he will work closely with outside research teams to ensure collection of participant data and achievement of grant milestones. Finally, the Project Coordinator II will conduct in participant-facing activities to collect high-quality study data from research subjects and enter into study databases.

At CBCH our goal is to work together as a collective (faculty, admin, and staff) to advance shared values and goals.

Responsibilities

• In collaboration with the PI, assist in the management of daily study activities including, recruitment/enrollment protocols, data collection, data tracking and data processing
• In collaboration with the study PI, communicate daily, weekly, quarterly and annual study milestones to outside institution research teams and ensure these goals are met
• Assist in participant compensation activities including, submitting vouchers, maintaining PayCard inventory, utilizing TruCentive electronic gift cards and communicating best practices to the team
• Assist in the development of strategic plans, procedures and study materials for protocol implementation
• Perform recruitment, enrollment and obtain informed consent of study participants
• Administer standardized questionnaires (some with sensitive questions)
• Conduct follow-up interviews or sub-study visits on-site, in the community and remotely
• Manage electronic monitoring devices and data collection tools
• Work closely with Center data team personnel to ensure accurate creation and maintenance of databases, including REDCap, Qualtrics and FileMaker
• Oversee research supply inventory and perform general equipment upkeep, including study devices, office supplies, and participant compensation cards, for both CBCH-based and outside institution-based research studies
• Collect data for tracking and evaluation activities and coordinating data management/analysis
• Communicate with the study team and Center administration to identify project needs and meet them to ensure project implementation
• Prepare and organize team meetings, including collaboration with outside groups, scheduling, agenda preparation and meeting minutes
• Perform other related duties as assigned and requested

Candidates should anticipate the need to work both on site (in the research office and in clinical spaces), as well as remotely. Candidates should anticipate the need for flexible work hours to attain study goals and grant milestones. Candidates may expect work hours to be scheduled between 7:00 am and 8:30 pm and occasionally on weekends, varying from week-to-week depending upon study and grant needs. Candidates should be comfortable in a team-oriented, collaborative work culture with frequent interactions with study participants, collaborating investigators, and clinic personnel.

Minimum Qualifications

• Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
• Strong interpersonal skills, as well as oral and written communication skills, including a record of work in research settings (e.g., presentations/publications).
• Experienced in participant-oriented, clinical research.
• Must be highly organized, with excellent attention to detail and follow-up skills.
• High technical competence related to the use of research devices.
• Knowledge of Columbia PayCard payment program.
• Leadership roles in occupational, academic, or community settings.
• Must be competent in Microsoft Office, and proficient in Excel.
• Must be able to work independently, as well as perform as part of a team.
• Must demonstrate flexibility and willingness to adjust schedule to meet project demands and critical deadlines, including availability for early morning, late evening or potentially weekend hours.

Preferred Qualifications

• Experience with research data entry.
• Experience with RASCAL and regulatory submissions.
• Experience in REDCap, Qualtrics, FileMaker, Excel or SPSS preferred.
• Experience in varied health care settings preferred.
• Experience working with older adults (65+) in healthcare settings preferred.
• Experience with the public in a service-related or occupational role preferred.

Other Requirements

• Participation in Medical Surveillance Program:
  • Contact with patients and/or human research subjects
• Successful completion of applicable compliance and systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.