• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $68,000 - $72,000 Annual

Position Summary

We are an innovative research center looking for highly organized, detail-oriented and enthusiastic candidates to support the patient-oriented research portfolio of the Center. Under the direction of the Principal Investigator and the Director of Research Implementation, the Project Coordinator II will direct and manage the daily activities of a new research study combining implementation science and kinesiology, with the goal to improve the uptake of cardiac rehabilitation and physical activity guidelines in cardiac patients. The candidate can expect to represent the Center by interacting with a wide variety of multi-disciplinary personnel at our Center, including study PIs, research coordinators, data team personnel and administration, as well as external clinic representatives and key collaborators. The candidate must be able to demonstrate flexibility in workload and work hours to meet critical deadlines. Further, we anticipate developing new studies and research directions, so ideal candidates will be able to adapt to a fast-paced environment with evolving responsibilities, workloads and work schedules.

The Project Coordinator II will work closely with the study PI to implement a grant-funded randomized control trial research project focused on (1) increasing utilization of cardiac rehabilitation (CR) and physical activity among cardiac patients and (2) assessing the implementation and effectiveness of a novel telehealth-enhanced hybrid cardiac rehabilitation (THCR) model that combines clinic- and home-based CR with telehealth tools. Responsibilities will include management of the day-to-day activities of the clinical research project; direct supervision of research staff; frequent engagement with diverse patient populations (in both English and Spanish); collaboration with administrative staff, faculty and data personnel at the Center; working closely with CR clinical and administrative staff; collaboration with external key collaborators, including DSMB members. The Project Coordinator II will oversee studies based in both clinical settings and remotely. The Project Coordinator II will be directly responsible for the daily management of study staff, including assigning tasks and overseeing study procedures. Finally, in coordination with the study PI, the Project Coordinator II will lead and manage study reporting including progress reports, budget planning and IRB submissions.

At CBCH our goal is to work together as a collective (faculty, admin, and staff) to advance shared values and goals.

Candidates should anticipate the need to work both on site (in the research office and in clinical spaces), as well as remotely. Candidates should anticipate the need for flexible work hours to attain study goals and grant milestones. Candidates may expect work hours to be scheduled between 7:00 am and 7:30 pm and occasionally on weekends, varying from week-to-week depending upon study and grant needs. Candidates should be comfortable in a team-oriented, collaborative work culture with frequent interactions in both English and Spanish with study participants, collaborating investigators, and clinic personnel.

Responsibilities

• Directly supervising the project staff; including orienting, assigning, scheduling, and counseling project members, and communicating job expectations
• Working both independently and in conjunction with the Principal Investigator, implement and oversee the Telehealth CR randomized control trial research project
• Conducting patient and participant-facing study activities on an as-needed basis including recruitment, enrollment, scheduling, study visits, administration of questionnaires and compensation
• Serving as a trained Epic user for patient medical record data collection, clinic scheduling and appointment management
• Developing strategic plans for protocol implementation
• Organizing and leading weekly research meetings, as well as contributing to and leading research and clinic meetings with external collaborators  
• Leading the development and maintenance of study materials
• Collecting data for tracking and evaluation activities to ensure achievement of grant milestones
• Working closely with CBCH data personnel to assist in the management and implementation of data management, cleaning, coding and analysis activities
• Ensuring required reports are prepared and submitted in a timely fashion, including progress report submission to funders and DSMB reports
• Assisting in the preparation and execution of DSMB meetings
• Serving as the liaison to the CBCH Regulatory team to assist with the maintenance and submission of regulatory documents for IRB approval
• Working closely with the Center’s finance core to monitor project budgets and spending
• Overseeing research subject compensation through the TruCentive payment program
• Assisting the Principal Investigator in drafting budgets, grants, and manuscripts related to research projects
• Working closely with the head(s) of other Center projects to ensure allocation of joint resources and personnel
• Managing research study supplies inventory, including study devices, exercise equipment, office supplies, and participant compensation
• Communicating with the study team and Center administration to identify project needs and meet them to ensure successful project implementation
• Serving as the liaison to clinical and external administrative clinic staff to facilitate working group meetings and ensuring strong communication
• Developing training protocols and materials for utilization by research teams and leading training sessions
• Audits and manages data from and into databases alongside coordinators.
• Prepares forms and reports, compiles and analyses data, statistics, and other materials for reports with data manager.
• Performing other related duties as assigned and requested.

Minimum Qualifications

• Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
• Must speak Spanish fluently.

Preferred Qualifications

• Experience with research data entry.
• Experience with electronic health record systems, including Epic.
• Experience with RASCAL and regulatory submissions.
• Experience in REDCap, Qualtrics, FileMaker, Excel or SPSS preferred.
• Experience in varied health care settings preferred.
• Experience working with older adults (65+) in healthcare settings preferred.
• Experience with the public in a service-related or occupational role preferred.

Other Requirements

• Strong interpersonal skills, as well as oral and written communication skills, including a record of work in research settings (e.g., presentations/publications).
• Experienced in participant-oriented, clinical research.
• Experience in personnel and study management.
• Must be highly organized, with excellent attention to detail and follow-up skills.
• High technical competence related to the use of research devices.
• Knowledge of Columbia TruCentive payment programs.
• Leadership roles in occupational, academic, or community settings.
• Must be competent in Microsoft Office, and proficient in Excel.
• Must be able to work independently, as well as perform as part of a team.
• Must demonstrate flexibility and willingness to adjust schedule to meet project demands and critical deadlines, including availability for early morning, late evening or potentially weekend hours.
• Strong commitment to equity, diversity, and inclusion.
• Participation in Medical Surveillance Program:
  • Contact with patients and/or human research subjects
• Must successfully complete applicable compliance and systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.