• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $77,000 - $85,000

Position Summary

The Clinical Protocol and Data Management Office is seeking a Project Coordinator for various current and future breast cancer prevention projects in Dr. Katherine Crew’s research group. Primary scope of the work is managing observational studies on breast cancer risk assessment, genetic testing, screening, and chemoprevention, as well as clinical trials of web-based decision support tools, RealRisks and BNAV, for women at high-risk for breast cancer and their healthcare providers, respectively. Specifically, the Project Coordinator will manage the ELISABETH (Electronic health record [EHR]-based implementation strategies and decision support for hereditary breast and ovarian cancer [HBOC] genetic testing among multiethnic women) study. The ELISABETH intervention includes: 1) family history screening via the eCheck-in patient portal of clinical staff in mammography and gynecology clinics; 2) automated notifications to primary care providers (PCPs) and patients who screen positive via the EHR and patient portal, respectively; 3) integration of RealRisks and BNAV into clinical workflow; 4) EHR order sets for HBOC genetic counseling referrals and point-of-care genetic testing; 5) facilitation of follow-up care for cancer risk management. The proposal aims include: 1) To refine and pilot test the ELISABETH intervention to increase HBOC genetic testing, by convening a stakeholder engagement committee, conducting survey and interview studies among key stakeholders, updating content in existing web-based decision support tools, and pilot testing the ELISABETH intervention at a single primary care clinic; 2) To conduct a pragmatic cluster randomized controlled trial at 26 NYP clinics of the ELISABETH intervention vs. enhanced usual care to increase HBOC genetic testing and follow-up care.

This position reports directly to a Clinical Research Manager and the Principal Investigators and work in collaboration with members of the research team.

Responsibilities

• Project Planning and Execution: Develop and execute detailed project plans, timelines, and budgets in collaboration with principal investigators and key stakeholders. Coordinate project activities, meetings, and communications to ensure timely progress and achievement of milestones while ensuring IRB compliance.
• Refinement of Decision Support Tools: Coordinate the development process to refine the RealRisks decision aid and BNAV (Breast cancer risk NAVigation) tool for HBOC genetic testing decision-making. Conduct interviews, usability testing, and prototype evaluations with diverse groups of high-risk women, healthcare providers, and stakeholders.
• Clinical Trial Management: Execute a cluster randomized trial involving 520 high-risk women and 130 primary care providers (PCPs) to evaluate the effectiveness of the ELISABETH intervention vs. enhanced usual care. Monitor participant recruitment, intervention delivery, data collection, and follow-up assessments.
• Data Collection and Analysis: Collect, manage, and analyze quantitative and qualitative data related to HBOC genetic testing uptake, patient-reported outcomes, process measures, and implementation factors using appropriate research methodologies.
• Equity-Focused Evaluation: Utilize the Consolidated Framework for Implementation Research (CFIR) to assess barriers, facilitators, and contextual factors influencing intervention implementation and sustainability across different levels (patient, clinic, health system). Conduct surveys, key informant interviews, and focus groups to gather insights.
• Reporting and Dissemination: Prepare progress reports, presentations, and manuscripts for publication in scientific journals. Present findings at conferences, workshops, and stakeholder meetings to disseminate research outcomes and implications.
• Onboarding and guiding of undergraduate, graduate students, residents, and fellows that includes requesting shared drive, EPIC access and appropriate research trainings (HIPAA, Good Clinical Practice and Human Subjects Protection).
• Centrally managing active projects that includes leading operational meetings, administrative guidance to participating sites, and working with external vendors involved in project’s operations.
• Administrative oversight of pending projects that include activation timelines, working with external vendors that are involved with future project’s operations, and obtaining and organizing paperwork such as letters of support and NIH biosketches for grant submissions
• Work with other research staff to conduct interviews with patients and providers, code and interpret interview data to inform the redesign of decision support tools, manage and engage in study tasks, including recruitment, assessments, and follow-up, preparation of documents for renewals, modifications, yearly submissions, correspondence, and audit related to IRB and annual progress reports for research grants.
• Cultivate, liaisons and work collaboratively with healthcare providers at participating sites to implement study protocol.
• Report study progress to PIs and developing detailed plans and schedules for the scope of the project.
• Pursue scholarly work, including literature reviews, grant-writing, and manuscript preparation.
• Assist with project finances that include external vendor invoices and payment.
• Organize and participating in weekly research team meetings.
• Enter patients into Velos and other study systems.
• Perform other related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor’s degree or equivalent in education and experience plus three years of working experience in applied research.

Preferred Qualifications

• 2 years of relevant experience in research.
• Excellent written and interpersonal communication, analytical, time management and computer skills required.
• Ability to work collaboratively as well as independently.
• Ability to strategically problem solve and be adaptable to evolving research project needs to optimize the effectiveness of the position.
• Health Insurance Portability and Accountability Act (HIPAA) training certification, Good Clinical Practice (GCP) certificate, and Conflict of Interest (COI) training certification are required upon hire.
• Computer Skills: proficiency with MS Word programs and familiarity with Mac and PC platforms.
• Knowledge of a statistical software package and qualitative research is desirable.

Other Requirements

• Candidate requires excellent organizational, communication, and interpersonal skills, attention to detail and the ability to exercise independent judgment within the scope of the research in order to meet expected goals.
• Managerial skills to oversee and train part-time staff and other research personnel are desirable.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.