Program Coordinator, WINGS

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Standard Work Schedule: Hybrid Schedule (3 Days On-site; Based in Orange County, NY)
• Salary Range: $66,300-$67,000

Position Summary

The Program Coordinator will provide administrative and operational support for the WINGS+++ study in Orange County, NY, including coordinating recruitment and data collection, and will serve as liaison to community partners.

WINGS+++ is a NIDA-funded study (R61/R33) within the Social Intervention Group (SIG) at the Columbia University School of Social Work. The study is developing and testing an mHealth intervention with peer navigation for women in Orange County, New York, who use opioids or other drugs and who are affected by intimate partner violence (IPV) and trauma. The WINGS+++ intervention includes three self-paced mHealth sessions that screen for and address opioid and other substance use, IPV, and post-traumatic stress, combined with peer navigation that links women to medications for opioid use disorder (MOUD) and other substance use treatment, IPV, mental health, and social services. The study is conducted in close partnership with Orange County community organizations and includes a pilot trial. Under the direction of and reporting to the Project Director, the Program Coordinator will provide administrative and operational support to study research and administrative needs.

Working directly with and reporting to the Project Director, the Program Coordinator will:

• Coordinate day-to-day study operations and administrative needs in Orange County.
• Serve as the liaison between Orange County community partners and the study team.
• Schedule participants and support baseline and follow-up assessments.
• Coordinate participant recruitment and retention through the 12-month follow-up.
• Manage study petty cash & reimbursements, maintain records, schedules, and reports.
• Represent the study at community events and presentations to build awareness.
• Candidates who live in or have strong ties to Orange County, NY, are strongly preferred.

THIS POSITION IS GRANT-FUNDED. CONTINUED EMPLOYMENT IS CONTINGENT ON FUNDING AVAILABILITY.

Responsibilities

• Support the Project Director and Principal Investigators in the day-to-day coordination of WINGS+++ study activities in Orange County.
• Coordinate participant recruitment, scheduling, and appointment reminders with Orange County community partners, following the IRB-approved protocol.
• Track study milestones, timelines, recruitment, and retention using study tracking systems, and maintain project calendars and schedules.
• Prepare weekly recruitment and retention reports, and assist the Project Director in the preparation of regularly scheduled progress reports.
• Support data collection, including screening, informed consent, and baseline and follow-up assessments in Qualtrics, and monitor tracking systems for data completeness.
• Report adverse events, safety concerns, and protocol deviations to the Project Director promptly, following study procedures.
• Serve as the liaison between Orange County community partners and the study team, facilitating communication, referrals, and information sharing.
• Prepare outreach and communication materials, and represent the study at community events and presentations.
• Organize meetings and events for the Community Advisory Board (CAB) and Community Action Work Group (CAWG), including scheduling, logistics, agendas, and minutes, as directed by the Project Director.
• Manage study petty cash, including participant compensation, in accordance with Columbia University policy; maintain accurate logs and receipts; and prepare and submit expense reimbursements regularly and on time.
• Attend weekly team meetings and provide updates on study activities.
• Maintain study records and regulatory documentation in accordance with IRB requirements, and assist the Project Director with IRB submissions and amendments.
• Provide general administrative support to the WINGS+++ project.
• Performs related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree and/or its equivalent.
• Up to 2 years of relevant professional experience.

Preferred Qualifications

• Residency in or strong ties to Orange County, NY.
• Experience coordinating a research or health program.
• Experience working with people affected by substance use and/or intimate partner violence.
• Experience with database software, such as Qualtrics, REDCap, or SPSS.

Other Requirements

• Ability to travel regularly throughout Orange County, NY, including to community events and partner sites, and to Columbia University in New York City as needed.
• Flexibility to travel between multiple locations in a single day, such as community partner sites, participant appointments, and community events.
• Ability to work occasional evenings or weekends for community events and participant appointments.
• Commitment to trauma-informed, non-judgmental, and culturally responsive work with women who use drugs and survivors of IPV.
• Ability to maintain strict confidentiality and follow safety, data security, and financial procedures.
• Excellent organizational skills and attention to detail, including accurate tracking of participants and funds.
• Strong written and verbal communication skills, including presenting to community organizations and diverse audiences.
• Excellent interpersonal and administrative skills.
• Ability to work independently and as part of a team.
• Proficiency with Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Box, Zoom, and Microsoft Teams; comfort learning new electronic data systems.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.