• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $65,000-$70,000

Position Summary

The Program Coordinator will oversee and direct day-to-day academic activities and provide important administrative support to multiple faculty members, research programs, labs and initiatives within the HICCC.  The Program Coordinator will also be responsible for providing administrative support for the HICCC Brain Tumor Research Program .

Responsibilities

The responsibilities include but are not limited to the following:

• Schedule meetings (request conference rooms, update shared calendars, coordinate A/V support etc.) in support of research programs, labs and initiatives.
• Schedule potential recruits/candidates and visiting speakers for interviews and meals with faculty members, and liaise with other Institutional AAs as appropriate.
• Arrange visiting speakers’ travel, accommodations and reimbursements, ensuring compliance with University and HICCC travel policies and procedures.
• Advertise seminars and meetings as needed through email and flyers
• Coordinate registration, travel arrangements and reimbursements for PI’s and lab members’ travel to seminars, meetings and conferences, ensuring compliance with University and HICCC travel policies and procedures.
• Coordinate activities (managing all logistics for meetings and conferences, including arranging venue, catering, tracking expenses etc) for the Brain Tumor Research Program
• Liaise with Communications to maintain Brain Tumor Research Program web site
• Manage PI’s calendars and respond to requests for meetings (e.g. doodle polls)
• Submit requests for access through CUIT, Telecommunications, etc.
• Maintain and manage repair of office supplies and equipment.
• Order office and lab supplies and/or reconcile lab supply transactions for other lab members
• Manage purchase orders, P-card reconciliations, accounts payable and lab/program budgets.
• Provide support for other financial activities as appropriate.
• Provide administrative support for grant applications (Biosketch and Other Support, Facilities and Resources, and Equipment, and PMC-compliant Bibliography updates) and publication submissions
• Assist with lab and/or research trainee activities as assigned
• Greet and direct visitors, pick up and distribute mail.
• Perform other related duties and responsibilities as assigned/requested.

Minimum Qualifications

•  Bachelor’s degree or equivalent in education and experience.

Preferred Qualifications

• Must be proficient with Microsoft Office including Word, Excel, PowerPoint, and Outlook.
• Excellent communication and organization skills.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.