Procurement Manager - Cardiology
Medicine
Procurement Manager - Cardiology
- 547623
- Columbia University Medical Center
- Medicine
- Full Time
- Opening on: Nov 20 2024
- Grade 105
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $69,300 - $85,000 Annual
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting to the Director of Grants Management in the Department of Medicine, Division of Cardiology. This position is a working manager and provides all levels of purchasing support and coordination to the division, including the performance of technical and administrative functions. The procurement manager is responsible for the timely recording, tracking, reconciliation, and payment of all invoices for the research labs, following generally accepted accounting principles and the university’s policies and procedures. The procurement manager is also responsible for processing all the research labs’ procurements in accordance with the university’s policies and procedures. Monitors balance on regular and contract purchase orders and close open commitments in accounts with general office operations. Provides direct supervision to procurement support personnel and performs other related duties as assigned.
Responsibilities
Accounts Payable:
- Receives and processes all invoices, check requests, and study subject reimbursements for payment, ensuring that the Procurement Policy is adhered to at all times.
- Ensures that all invoices are correctly allocated to the appropriate fund line.
- Reviews invoices for appropriate authorization and verify that supporting documentation is provided.
- Reviews all travel and business expense requests in Concur to ensure compliance with established policies and internal controls.
- Reviews and resolves items returned for correction by central accounts payable.
- Follow up with AP on all rejects and proactively seek information or resolution by contacting staff, centralized financial offices, or vendors.
- Researches and reconciles discrepancies and disagreements between outside vendors, faculty, and students regarding the status of their accounts. This includes interpreting vendor statements and university-produced payments.
- Processes Petty Cash Fund replenishment.
Procurement:
• Performs duties related to purchasing supplies, equipment, and materials for the research labs; inputs multiple records such as purchase orders, correspondence, memoranda, and reports; duplicates, distributes, and files purchase orders and quotations.
• Receives and processes authorized purchase requisitions for materials, equipment, and supplies; reviews orders for accuracy and completeness regarding correct cost calculations and budget approval; maintains accurate transaction reports.
• Receives requests for repairs of lab equipment.
• Prepares and maintains various records and files related to the purchasing function, including vendor files, inventory, purchase orders, and requisitions.
• Reconciles open commitments.
• Communicates with other departments, vendors, and staff to exchange information and coordinate activities; follows up with labs to verify information and receipt of orders.
Other duties:
• Oversees the activities of the procurement team and develops sourcing strategies.
• Manages and coordinates the procurement process, including ordering, receiving, and invoicing.
• Reviews the team purchase orders and invoices, ensuring accuracy and completeness.
• Interprets the University’s and School’s policies for faculty, staff, and students concerning reimbursement of business travel expenses and payment of outside vendors and provides individual guidance for specific transactions.
• Develops, implements, and manages the division’s procurement policies and procedures.
• Monitors and reports on procurement performance, ensuring compliance with organizational standards.
• Participates in developing and implementing goals, objectives, policies, and priorities; and recommends and implements resulting policies and procedures.
• Prepares various staff reports, correspondence, spreadsheets, and reports to facilitate communications and understanding of Purchasing policies and processes.
• Provides training to division staff in all facets of Purchasing policies, procedures, and processes/systems; reviews requisitions, purchase orders, and amends contracts in the contract module to ensure completeness and compliance; develops and/or modifies forms and processes for maximum efficiency and effectiveness.
- Performs additional duties as assigned.
Minimum Qualifications
- Bachelor’s degree in accounting, finance, business, and at least four years of progressive related financial experience in a large complex organization, preferably in a healthcare or university setting.
Other Requirements
- Ability to manage and work effectively with complex financial systems, models, and methodologies.
- Ability to research and prepare comprehensive reports.
- Ability to plan, implement, and evaluate programs and services.
- Ability to develop and maintain effective relationships with faculty, staff, and administrators at all levels
- Ability to work independently with excellent time management skills.
- Excellent written/oral communication, interpersonal, and organizational skills are needed.
- Must be detail-oriented and able to keep tight timelines.
- Expert-level computer skills including MS Excel, data warehouse, and reporting tools, queries, and reports.
- Must successfully complete applicable compliance and systems training requirements.
- Equal Opportunity Employer / Disability / Veteran
- Columbia University is committed to the hiring of qualified local residents.
Commitment to Diversity
Columbia University is dedicated to increasing diversity in its workforce, its student body, and its educational programs. Achieving continued academic excellence and creating a vibrant university community require nothing less. In fulfilling its mission to advance diversity at the University, Columbia seeks to hire, retain, and promote exceptionally talented individuals from diverse backgrounds.
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