Ph.D. Program Coordinator

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $60,096-$62,396

Position Summary

Reporting to the Graduate Program Manager, the Ph.D. Program Coordinator manages confidential student records, assists with degree eligibility evaluations, and prepares comprehensive reports. They also play a key role in coordinating admissions, course scheduling, and PhD program events, ensuring the smooth operation of the Ph.D. program.

The Department of Economics is ranked among the top institutions globally for studying, conducting research, and teaching in Economics. The department has many eminent faculty who teach in the areas of Behavioral and Experimental Economics, Contracts and Organization, Development Economics, Econometrics, Finance, Health and Education, Economic History, Industrial Organization, International Macroeconomics, International Trade, Labor Economics, Macroeconomics, Monetary Economics, Microeconomics, Political Economy, Public Economics, and Urban Economics. 

Responsibilities

• Maintain the confidential records of over 120 continuously registered Ph.D. students and assist with the record review to determine degree eligibility and status.
• Assist in the coordination of the Ph.D. admissions process.
• Prepare reports and presentations for the Director of Graduate Studies and the Graduate Program Manager, which include but are not limited to admissions and financial aid, curriculum, annual student review, and job placement.
• Compile confidential Ph.D. student information for annual faculty reviews and assist departmental Placement officers.
• Schedule and reserve rooms for certifying/field/placement exams, and reserve rooms for Ph.D. program courses and events.
• Assist in the appointment of Teaching Assistants (approximately 50+ per semester) and track all student research and instructional appointments in coordination with the Graduate Program Manager, the Business Manager, and the Undergraduate Program Manager.
• Manage the department’s doctoral student carrels, coordinate the carrel assignment process each spring, and manage key deposits, reimbursements, and the distribution of suite and/or desk keys.
• Coordinate all aspects of the Economics Department’s workshops, seminars, and colloquia, and assist with program-related events.  Coordinates room assignments with the Graduate Program Manager, reserve rooms, and manage the department’s Seminar App. 
• Communicate workshop, seminar, colloquium, and event policies to organizing faculty and doctoral students, and the department’s visitor reimbursement guidelines to doctoral program visitors. 
• Send Economics Department Weekly Digest to department members.
• Book visitor hotel accommodations. 
• Assist with purchasing and reconciling expenses related to the PhD program. Coordinate PaymentWorks setup for doctoral program visitors with the department’s Financial Assistant, and assist visitors with submitting the  Economics Expense Report Request Form following their visit.
• Answer all inquiries concerning the Ph.D. program, communicate departmental and Graduate School rules, requirements, and procedures, and update online information for Ph.D. students on relevant webpages.
• Performs other related duties as assigned.

Minimum Qualifications

• Three years of related experience.
• High School diploma or equivalent.

Preferred Qualifications

• Some college is preferred.
• Some experience in an academic environment is preferred.
• Ability to quickly become proficient in web-based student information and admissions systems.
• Experience working with international students.

Position-Specific Qualifications 

• Excellent writing skills are required.
• Must be able to work independently.
• Excellent organizational, interpersonal, and communication skills are required, including tact and discretion.
• Ability to quickly become proficient in web-based student information and admissions systems.
• Experience working with international students.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.