Manager of Academic Administration

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 21
• Salary Range: $44,357 - $45,500

Position Summary

Reporting to the Dean of Academic Administration, the Manager of Academic Administration facilitates the faculty review process, full-time faculty searches, Committee on Instruction, maintains sabbatical and tenure records.

This is a part-time officer of administration role (21 hours per week).

Responsibilities

Faculty Review Process:
• Reconcile service records and review timeline with Arts & Sciences; notify faculty of upcoming reviews and assign deadlines for all committee letters based on Arts & Sciences timeline.
• Assist the Dean to staff First Level Review committees and Practice Representatives to the Standing Committee; organize and disseminate dossiers to First Level and Standing Committee, and to the A&S.
• Work closely with Chair of Standing Committee to schedule meetings, disseminate dossiers, maximize faculty attendance, and collect votes.
• Prepare voting addenda, benchmark comparison charts, referee solicitation materials for case statements; schedule SoA faculty hearings before the Promotion and Tenure Committee (PTC) meetings with Arts & Sciences.
• Work closely with the Dean and senior faculty to advise individual faculty undergoing review regarding the preparation of review materials, including those for tenure and major reviews.
• Draft faculty review outcome letters on behalf of the Dean of the School of the Arts.

Full-Time Faculty Searches:
• Assist the Dean and faculty to craft job postings and staff search committees.
• Post faculty searches via Interfolio and coordinate external advertising for approval by the Dean; disseminate guidelines and application instructions to search committees; keep Deans apprised of the status of applications.
• Maintain an archive of search reports for use in future tenure review case statements.
• Coordinate with A&S to confirm salary ranges for faculty ranks.
• Liaise with the Executive Assistant to the Dean to schedule finalist interviews; disseminate CVs and cover letters to the Dean for shortlisted candidates.

Committee on Instruction (COI):
• Assist in the submission of new program proposals to Academic Program Approval System (APAS).
• Collect course proposals for program Directors of Academic Administration (DAAs).
• Assist with course proposal workflow in Student Information System (SIS).
• Schedule SOA COI meetings, organize materials, present proposals, and collect votes.
• Work with the Dean to notify DAAs of any changes or further discussions needed for proposals.

Sabbatical Records:
• Keep track of tenured sabbatical records, reconciling with Provost Office annually.
• Confirm sabbatical eligibility for faculty in consultation with the Provost Office.
• Communicate with faculty as needed to ensure they have received and submitted their requested sabbatical paperwork to the Provost Office.

Other:
• Work with the Director of HR and Directors of Academic Administration to ensure that the selection and appointment of new adjunct faculty adheres to SoA’s SSEP.
• Manage Dean’s Office server.
• Manage the University Senate Election process (every two years).

Other appropriate duties as assigned.

Minimum Qualifications

• Bachelor's degree and/or equivalent experience.
• Minimum of three years of related experience required.
• Excellent interpersonal, organizational, and communication skills required.
• Facility with Microsoft Excel, Word, electronic calendar programs, and data base management programs required.
• Excellent writing and editing skills required.
• Tact, discretion, and the ability to maintain absolute confidentiality, are all essential.
• Ability to work on concurrent projects and multiple deadlines with minimum supervision required.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.