• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $66,300.00 - $70,000

Position Summary

Responsibilities

• Manage post-award research transactions and support project close-outs, ensuring accuracy, compliance, and timely completion.
• Prepare and review monthly financial reports, including profit-and-loss statements, identifying variances and escalating or addressing issues as appropriate.
• Liaise with Division Administrators and Finance teams to coordinate and provide guidance on financial transactions and fund utilization.
• Manage gift and endowment ledgers and perform monthly reconciliations, investigating and resolving discrepancies.
• Process and review monthly research journal entries, ensuring proper allocation and adherence to funding guidelines.
• Review and validate clinical research financial transactions to ensure compliance with sponsor and institutional requirements.
• Monitor and respond to urgent financial transaction requests, prioritizing workload based on deadlines and operational needs.
• Assist in the preparation and review of financial reports, ensuring completeness and accuracy of data.
• Process invoices, check requests, travel, and business reimbursements, ensuring appropriate documentation, coding, and compliance with policies.
• Process purchase orders, change orders, and service agreements, ensuring alignment with financial policies and available funding.
• Process purchasing transactions via p-card and requisition/purchase order, ensuring appropriate and allowable use of funds.
• Ensure timely deposit of all checks/cash for research accounts in accordance with established procedures.
• Serve as liaison between pre- and post-award offices to coordinate financial activity and resolve routine issues.
• Assist in month-end, quarter-end, and year-end closings, ensuring accuracy and completeness of financial records.
• Assist with and review research sponsored project salary allocations and effort reporting processes for compliance.
• Obtain quarterly financial expenditure attestations and follow up on outstanding items or discrepancies.
• Ensure budget lines are valid for procurement transactions by collaborating with Finance Directors and Divisional Administrators on appropriate ChartStrings.
• Manage vendor maintenance, including creating new vendors and resolving routine issues related to vendor setup and payments.
• Support ad-hoc projects and functions as assigned

Minimum Qualifications

• Bachelor’s degree required or equivalent in education and experience.

Preferred Qualifications

• Good interpersonal skills are highly important.

Other Requirements

• Work requires manual dexterity for handling charts and using office equipment - specifically the use of a computer keyboard and calculator.
• Must be able to stoop and bend to retrieve files and supplies, and sit, stand or move around for extended periods of time.
• Intermediate Microsoft Office skills.
• Must have the ability to take initiative and work independently.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.