• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $66,300 - $70,000

Position Summary

Responsibilities

• Provides administrative support for meetings, including taking meeting minutes and preparing presentations
  for the Vice Chair of Faculty Advancement and Community Engagement.
• Coordinates and supports virtual and in-person office events by managing speaker and guest communications,
  developing marketing materials and event logistics, securing event space, arranging catering, and
  administering post-event surveys.
• Collaborates with the Assistant Director of Faculty Promotions and Development Programs on faculty promotions, faculty development initiatives, the Young Faculty Mentoring Program, special projects, and analytical reporting.
• Works closely with the Vice Chair for Faculty Advancement and Community Engagement to implement the Department of Medicine’s strategic plan, including:
  • Communication Strategy: website, listservs, newsletters
  • Increasing the Pipeline: advertising, networking, and community collaborations
  • Retention and Engagement: faculty development, mentoring, committees, lectures, workshops, and social events
• Researches, develops, recommends, and executes creative strategies that support the mission of the office and key initiatives within the Department of Medicine.
• Drafts and implements recruiting and hiring strategies, guidelines, and tools for Divisions and hiring units to assist with faculty recruitment efforts.
• Develops, acquires, and delivers training and development tools to support faculty retention and professional growth.
• Provides guidance to Division Chiefs and departmental search committees on developing objective performance evaluations, recruitment standards, and departmental policies.
• Serves as the Department’s representative on external committees. Supports ERG (Employee Resource Group) representation for the Department of Medicine. Maintains current knowledge of best practices and provides training and policy updates to ensure departmental compliance.
• Performs other related duties as assigned.

Minimum Qualifications

• Bachelor's degree in a relevant field (e.g., human resources, education, or social sciences), or equivalent combination of education, training, and experience
• Excellent written and verbal communication skills, including strong presentation capabilities
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), including demonstrated experience with Excel‑based data analysis
• Experience using Canva to design and edit flyers, event announcements, and other informational materials
• Strong analytical skills with the ability to interpret, synthesize, and clearly communicate data
• Demonstrated ability to exercise sound judgment and maintain confidentiality
• Excellent organizational skills, initiative, and the ability to work independently with minimal supervision
• Proven ability to manage multiple projects and a high volume of detailed work simultaneously, while effectively prioritizing tasks
• Ability to interact professionally and effectively with faculty and staff at all levels

Preferred Qualifications

• Master’s degree in a healthcare‑related field may substitute for required experience
• Prior experience working in higher education and healthcare environments
• Experience supporting faculty appointments, promotions, and advancement processes
• Experience administering faculty mentoring programs
• Working knowledge of community engagement initiatives

Other Requirements

• Successful completion of applicable compliance and systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.