• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $70,000 - $80,000

Position Summary

Reporting directly to the Division Director of Neonatology in the Department of Pediatrics, the Executive Assistant will manage the day-to-day operations of the Director’s agenda and projects.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits.

“Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process”

Responsibilities

• Serving as a Liaison between the division directors, Chair’s and Vice-Chair’s offices and various Columbia University Administrative and NYPH administrative offices.
• Providing calendar management and scheduling support to the Division Chief and Medical Directors.
• Assisting with travel arrangements and all related activities.
• Processing and tracking expenses incurred by Division Director.
• Assisting with the administrative tasks of grants management including, but not limited to, maintaining updated documents, tracking deliverable dates and interfacing with assigned grants manager.
• Coordinating Neuroplacentology International videoconferences, including communication with all speakers and participants, pre-conference testing of video software, and maintenance of all slide presentations and recordings.
• Coordinating faculty dinners and recruitment.
• Maintaining and updating the Director’s credentials and travel documents.
• Coordinating and organizing speaking engagements.
• Assist with Pediatric website updates.
• Performs related duties & responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor’s degree or equivalent in education and experience required; plus three years of related experience.

Other Requirements

• Employment is contingent upon successful completion of pre-offer and post-offer background checks in accordance with NYC’s Fair Chance Act. Depending on the position, a drug screening and other verifications may be required. (University Policies)                                                    

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.