• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule: M-F
• Building:
• Salary Range: $67,000-$77,000

Position Summary

The Office of Student Diversity, Inclusion, and Belonging (OSDIB) at Columbia Vagelos College of Physicians and Surgeons (VP&S) is committed to nurturing the diversity of our institution by actively recruiting, enrolling, and graduating a diverse population of students. Whether through our various pipeline programs for pre -college and pre-medical students or through the intergenerational connections fostered within our diversity alliance, we maintain a strong sense of camaraderie at VP&S. This multicultural community ensures a comprehensive and enriching learning experience for all students.
The OSDIB Educational Support Specialist I, OSDIB plays a fundamental role in supporting diversity and inclusion initiatives. Reporting to the Director and the Senior Associate Dean for OSDIB, the Program Specialist I coordinates various program activities.

Responsibilities

Essential Duties:

Outreach & Events

• Serves as a lead contributor in the planning and execution of special events organized by OSDIB, award ceremonies, and those in conjunction with the VP&S affinity groups, including communication with venues, review of vendor contracts, event communication, guest inquiries and registration, and coordination of event set-ups; duties include staffing some events during evenings and weekends.
• Establishes and maintains relationships with partner offices across OME (admissions, student affairs, curricular affairs, and student financial planning) and campus organizations to enhance outreach efforts and student support (ex: admissions info sessions, revisit)
• Collaborates with program leadership to develop and execute program offerings that cater to the evolving needs of the VP&S student body.
• Collaborates with faculty, staff, students, and external partners to support program planning and implementation.
• Provide general administrative support with e-blasts, phone coverage, meeting arrangements, food orders, etc.

Communication & Data Management

• Develop, prepare, compile, proofread, distribute, and regularly update materials for a wide range of audiences, including but not limited to:
             o Content and multimedia for website/social media platforms
             o Digital and hardcopy documents presentations
             o Printed/digital materials, including brochures for marketing (email marketing campaigns, advertising assets, e-newsletters, event                          invitations and promotion, social media campaigns)
• Maintains accurate records of student interactions, program participation, and outcomes for reporting and evaluation purposes.
• Manages program-related communications and correspondence with students and stakeholders
• Manage calendar/appointments for Senior Associate Dean and coordinate meetings/travel logistics for OSDIB and pipeline programs.
• Prepare letters of recommendation and other correspondence on behalf of Senior Associate Dean.

Other 

• Engages in training and professional development opportunities to enhance support skills and knowledge.
• Supports tracking financial aspects of office and/or grant-funded programs, including collecting data for budget development, expenditure tracking and compliance with grant guidelines and regulations.
• Additional administrative duties as assigned

Minimum Qualifications

• This position requires a bachelor’s degree and three (3) years relevant experience. The equivalent in education, training, and professional experience can be substituted for the degree requirement.
• At least one year of experience in student support or program coordination.
• Demonstrated commitment to diversity and inclusion initiatives.

Other Qualifications

• Excellent interpersonal, writing, and communication skills are required.
• Proficiency of Microsoft Office Suite, especially Microsoft Word and Excel
• Ability to successfully prioritize multiple responsibilities and projects.
• Strong sense of teamwork including the ability to establish and maintain strong relationships.
• Ability to manage professional relations with various constituencies and represent the programs, department, and institution in a positive manner will be expected

Other Requirements

• All applicants must submit a resume and cover letter when applying.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.