• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $130,000-$165,000

Position Summary

The Department of Pediatrics at the Vagelos College of Physicians & Surgeons of Columbia University is committed to innovation and excellence in clinical medicine, education and research. The Department of Pediatrics is part of Columbia Children’s Health, with more than 400 pediatric specialists we provide care in 45 specialty areas offering the greatest depth and breadth of pediatric care in the region.

The Division of Cardiology has an incredibly busy outpatient clinic and robust inpatient services across multiple floors and units of the New York-Presbyterian Morgan Stanley Children’s Hospital, a significant research portfolio and participate in various levels of education (residency & fellowships). The Division Administrator is the Department’s key administrative leader of this division and works as a partner to the Division’s Academic Chief & the Chief Medical Officer.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. We apply the same rigor in our commitment to fostering an inclusive, thriving community and caring for our employees and their loved ones. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits.

“Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process”

Responsibilities

Financial

• In coordination with the Department’s Director of Finance/Budget - Develop, monitor and present divisional budget for the fiscal year (Annual Operating Budget of ~$60 million).
• Monitor budget variances, identify areas for financial improvement, business development and strategic planning.
• Work with Division Chiefs on strategic plan for avenues of growth and physician compensation model.
• Creation and follow through of recruitment/replacement business plans.
• Grants management monitoring in partnership with the Department’s Research Administration team.
• Reconciliation and reporting for pre- and post- award including research start-up accounts.
• Creation and maintenance of master service agreements with outside hospitals.
• Invoice and reconciliation of purchase orders.
• Monitor budgets and invoicing for clinical trials.
• Prepare budget projections for clinical revenue.
• Review of clinical billing and quarterly clearing of collections for non-payables from inpatient and outpatient billing.
• Work closely with Division Chiefs to allocate time and effort (CARE model) for each physician. 
• Review Faculty Relative Value Units (RVU’s) on a monthly basis.  Disseminate data to the physicians and looking for trends or variances in clinical volume that impact the revenue projections.
• Identify cost saving and efficiency opportunities and execute plan with the Division and Department.
• Approve and administer expense reimbursements for faculty and staff.
• Prepare and review of salary rosters created annually.
• Ensure adherence to Columbia University policies and compliance of SOP are followed for the revenue cycle processes and budgets. 

Clinical

• Work closely with divisional and departmental site Clinical Practice Manager(s) to oversee daily operations of the outpatient clinical area.
• Review SOP and disseminate information to the staff.
• Work with Practice Manager and Departmental leadership to ensure patient safety and Joint Commission policies are being followed.
• Review Patient Satisfaction Reports and look for trends and improvements.
• Actively manages machine and equipment inventory, establishes & maintains system for maintenance & replacement.
• Creation of inpatient and outpatient physician schedules and monitoring for robustness.
• Implements new clinical workflows to ensure ease of patient access and satisfaction.
• In conjunction with Division’s Chief Medical Officer, identifies opportunities for geographical growth to increase market share for Columbia Children’s Health.

Administrative/Human Resources

• Collaborate with Human Resources for hiring; appointment & promotions; salary allocations; credentialing for current and incoming faculty.
• Responsible for communications to staff regarding questions on HR policy (i.e. time and leave, maternity leave, performance improvement plans, etc.)
• Manage the performance for all staff. This is inclusive of implementing and facilitating annual performance appraisals and performance improvement plans, when needed. 
• Assures adequate staffing coverage for clinical and research operations.

Relationships/Communication

• Direct reporting relationship with Department Administrator/Chief Financial Officer and partners with the Division’s Academic Chief and Chief Medical Officer.
• Works closely with NYP hospital & nursing leadership to communicate, operationalize and enhance workflows through inpatient and outpatient areas.
• Identifies and communicates divisional needs.
• Work with NYP clinical and operational leadership to ensure continuity of care for patients across all settings.
• Works collaboratively in a matrixed & large academic medical center.
• Provides staff feedback on performance improvement opportunities.
• In conjunction with the Development Office and Division’s Academic Chief, work closely with philanthropic organizations to raise research funds for the Division.
• Demonstrates a professional attitude to all levels of leadership, staff and the community.
• Performs related duties & responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor’s degree or equivalent in education and experience required; plus five years of related experience.

Preferred Qualifications

• Master’s Degree.
• Faculty practice management experience
• Demonstrated strategic and innovative thinking, business implementation
• Proven track record of process improvement
• Grants management experience

Other Requirements

• Financial/budgetary experience, including budget development and management.
• Energetic contributor and willing learner.
• Ability to prioritize tasks in a thoughtful manner.
• Organized and detail-oriented with strong physician relations skills.
• Ability to effectively navigate and communicate with all levels of cross-functional leadership.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.