• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $63,700-$65,000

The Vagelos College of Physicians and Surgeons Office of Development (VP&S OOD), a part of the Columbia University Irving Medical Center (CUIMC), is dedicated to facilitating relationships that support the vision and mission of CUIMC and VP&S: to transform health by driving discovery, advancing care, and educating leaders. 

Position Summary

The Development Associate (DA) plays a critical administrative role for the Columbia University Vagelos College of Physicians and Surgeons Corporate and Foundation Relations (CFR) team. In addition to maintaining efficient operating systems, the DA will support donor prospect research, cultivation, solicitation, and stewardship activities for the CFR team. The DA will report to the Executive Director (ED) of CFR and proactively support the ED’s needs. The DA will be responsible for managing the ED’s calendar, coordinating meetings (including notification to participants, preparing agendas, recording minutes, etc.); writing and coordinating production of donor reports, preparing solicitation and special acknowledgment letters; drafting own correspondence for review by Executive Director; processing gift transmittals; and assisting with prospect research and proposal development. The incumbent will coordinate and manage database entry and maintain donor and prospect lists including assurance of data base accuracy; maintain files and database portfolio; interact with internal and external constituencies; troubleshoot when necessary; and perform other related duties and special projects as assigned.

Responsibilities

• Writing and coordinating the production of donor reports, foundation and corporate profiles and briefing, solicitation letters, gift transmittals, and special acknowledgment letters. – 30%
• Scheduling appointments and meetings (with follow up preparation of agenda and notification to participants). – 20%
• Assisting with prospect research and proposal development; coordinating and managing database entry; interact with internal and external constituencies. – 20%
• Maintaining donor prospect activities within the prospect donor database, creating proposals, entering contact reports, etc. Managing the CFR cultivation, solicitation, and stewardship calendar noting deadlines, staff responsible, etc. – 15%
• Troubleshoot and perform other related duties and special projects as assigned. – 15%

Minimum Qualifications

•  Bachelor’s degree or equivalent in education and experience required, plus three years of related experience.

Preferred Qualifications

• At least three years of progressively related experience, preferably in fundraising with at least two years in corporate and foundation fundraising.
• Experience with Salesforce CRM software.

Other Requirements

• Must demonstrate excellent verbal and written communication skills; and have ability to exercise excellent judgment, tact, confidentiality, and diplomacy in all interactions.  
• Ability to work with minimal supervision and maintain a high level of confidentiality required.
• Must be able to accurately handle diverse projects and a large volume of detailed work simultaneously and use good judgment in prioritizing work. 
• Must demonstrate the ability to work with management information systems and fundraising databases; superior skills in Excel, MS Office, and Advance (or similar fundraising database) experience required.
• This position requires work beyond regular hours, including evenings and weekends, as projects and events require.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.