Position Summary
In conjunction with the Chair, the Department Administrator/COO sets departmental goals and objectives as well as manages its relationship with the Medical School, CU Medical Center, New York Presbyterian Hospital, and other affiliated organizations. He/She will direct the department's overall operations, financial planning and accounting practices, maintain financial management reporting and control systems, monitor departmental expenditures, oversee compliance with the policies, procedures and regulations of the University/affiliated organizations/external agencies and assure an efficient, high-functioning infrastructure to support the Department's clinical, educational and research missions.
Responsibilities
Financial Management:
Clinical Management:
Research Management:
Education Management:
• Oversee management of all student, fellow, and residency related activities.
• Oversee graduate program administration.
• Manage the financial aspects of department-specific educational programs such as Grand Rounds, CME programs, etc.
• Provide guidance and education to faculty and staff concerning financial and administrative operations of an academic department; assure that all faculty and staff participate in required compliance training.
Human Resources Management:
• Supervise central administrative staff and manage departmental human resource functions such as recruitment/appointment of faculty and staff, orientation, payroll, A & P processes and other related functions.
• Determine the appropriate organizational structure and mix of staff to maximize departmental operations and minimize expenses.
• Utilize compensation strategies which comply with and further the overall mission of the University, the School and the department.
• Assure that annual staff performance evaluations are conducted in a timely fashion and that job descriptions are accurate and up to date.
• Participate in the faculty recruitment process providing input relating to the negotiation of recruitment packages, space etc.
• Assure adherence to CU, CUIMC, and VP&S human resource policies and regulations.
• Manage employee relations with both faculty and staff in collaboration with Faculty Affairs, VP&S HR Shared Services, and CUIMC HR Business Partner as needed.
Facilities and Information Technology Management:
Development/Strategic Planning:
Minimum Qualifications
Preferred Qualifications
Other Requirements
• Effective leadership and organizational skills.
• Proven ability to manage and lead staff in a changing environment.
• Knowledge, experience and ability to manage complex information and computer systems.
• Understand managerial accounting and finance principles (including practice management).
• Understanding of the evolving health care marketplace.
• Ability to identify opportunities to enhance income from development and revenue sources as well as identifying how best to promote, schedule and charge for various initiatives.
• Demonstrated ability to work effectively with a diverse population of faculty, staff and students; experienced in the supervision of administrative and support staff personnel.
• Ability to provide initiative, judgment and creativity in the resolution of complex problems.
• Effective communication/presentation skills, and a proven track record of forming collaborative and effective working relationships with physicians and administrative leaders.
• Ability to establish realistic and achievable priorities and the ability to lead staff to achieve departmental goals and objectives.
• Successful completion of a pre-employment medical surveillance and billing compliance clearance required; post-employment HIPAA compliance training required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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