CS-Administrative Assistant - Residential Construction Intern

• Job Type: Short Term Casual
• Bargaining Unit:
• Regular/Temporary: Temporary
• End Date if Temporary:
• Hours Per Week: 10
• Standard Work Schedule:
• Building:
• Salary Range: $21.00 - $21.00

Position Summary

Assist the Director and Associate Director with project status presentation packages, preparing project profiles; aggregate project data/information for DOB and other NYC Regulatory agencies; to assist Project Managers with projects; to assist with archiving documents and department standard.

Responsibilities

• Site visits to various buildings in the portfolio to record help verify as-built conditions and reconcile field information with record files.

• Work with Project Managers by visiting renovations projects under construction to determine solutions for accommodating users, residents and commercial tenants.

• On-site verification regarding use, occupancy, spatial configuration, and spatial metrics

• Prepare project profiles of key / priority projects.

• Prepares concepts and update drawings using digital tools.

• Update documentation as required, and coordinate with stakeholders to reconcile information in data base.

• Assist with review of consultant, vendor, and other SME lists.

• Assist Director and Associate Directors in preparing project status presentations packages for Senior leadership meetings and Governance process.

• Regularly meets with Director, Project Managers, and stakeholders, regarding project material requirements.

• On behalf of Director and Associate Director to follow up with external partners in reference to invoices, payments, and other required material.

• Assist with project close out punch lists.

• Other Duties as assigned by the Director and / or Associate Director 

Minimum Qualifications

• • GSAPP graduate student. Discipline in Architecture, Engineering, Construction Management, Urban Design, Urban Planning, or Preservation.

  • Familiarity of the Planning, Design, and Construction industry is an asset.

  • Previous professional experience in a design or construction environment is an asset.

  • Great customer service acumen.

  • Research, analysis and organization skills.

  • Effectively and professionally interact through verbal and written mediums.

  • Excellent time management skills

  • Self-starter and proactive.

  • Ability to efficiently, effectively ad concurrently work with multiple projects.

  • Student Casual Employees: During the Summer semester, in accordance with the Student Casual Employment Policy, student casual employees must not exceed 35 hours per week across all positions, in line with the Standard Work Week and Hours policy.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.