• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $80,000 - $86,105

Position Summary

Reporting to the Assistant Dean, Pre-College Programs, the Assistant Director plays a key role in maintaining the current instructor and curriculum portfolio of Pre-College Programs within the School of Professional Studies (SPS), as well as in the operationalization of initiatives and new programs. The current portfolio includes multiple short-term intensive programs open to high school students, grades 9-12, during summer, fall and spring terms. Summer program enrollment totals approximately 4,000 students in online, on campus, and residential formats, while fall and spring programs are offered on weekends.

Working closely with other members of the Pre-College team and liaising with other departments in the shared services model of the School, the Assistant Director partners with departments within the Pre-College team: Faculty Affairs, Student Life, Finance, Human Resources, Event Management and others. The Assistant Director is also responsible for data collection, academic governance, assistance with financial tasks and the related administrative processes for the Pre-College Programs’ portfolio.

Responsibilities

• Under the direction of the Assistant Dean, manage the coordination and execution of the COI (Committee on Instruction) and PCC (Program Curriculum Committee) in an effort to maintain Academic Governance that is in alignment with other departments at SPS. 
• In collaboration with the Assistant Dean, contribute to strategic discussions on marketing and enrollment needs, including contribution to and approval of marketing materials.
• Assist in the management of seasonal part time staff for both On Campus and Online.
• Execute programming event logistics including symposiums, instructor speaker series, instructor orientations, instructor spotlight series, and any other events the program manages.
• Oversee classroom assignments within Course Management, resolving issues as needed, and collaborate with the admissions, finance, and registrar’s offices to conduct student billing record testing and verify that billing codes, scholarships, and charges are accurately established at the beginning of each term.
• Partner with Associate/Senior Associate Directors and Assistant Dean to manage Admissions inquiries and requests, including course related decisions and application information.
• Manage facilitation of space and technology needs for summer program in coordination with Facilities, Public Safety, CUIT and other University partners, including ID cards and building access.
• Oversight of financial purchasing including ARC, PCards and the coordination of ordering swag and other program related materials 
• Assistance with budgetary data and figures at the direction of the Assistant Dean.
• Provide input and support of the program website.
• Participate in creating training materials for facilitators and  instructors.
• Assist in troubleshooting instructor issues, including but not limited to emergencies, illnesses,  field trips, etc.
• Assist in data collection and analysis, including the preparation of data reports for senior leadership.
• Occasional evening and weekend work required.
• Participation in student recruitment events, such as information sessions and fairs, which may sometimes require travel.
• May be responsible for directly or indirectly supervising the work of one (1) or more employees.

Perform other duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree and/or equivalent related experience required
• Three years of related experience required
• A resume and cover letter with salary requirements must be submitted consideration

Preferred Qualifications

• Experience in academic program administration with preference given to candidates with experience working with Pre-College programs
• Experience in a supervisory role including the training and development of staff is strongly preferred

Other Requirements

• Excellent communication and organizational skills and exceptional attention to detail essential
• Ability to manage multiple projects simultaneously, capacity to adapt quickly to changing circumstances, and ability to perform non-routine work required
• Strong leadership and interpersonal skills required
• Computer literacy required, including use of MS Word, Excel, and other software as it becomes necessary and available

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.