• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 21
• Building: Jerome L. Greene Science Center
• Salary Range: $39,200 - $45,000 (Prorated from $65,000 - $75,000)

Position Summary

Columbia University's Mortimer B. Zuckerman Mind Brain Behavior Institute brings together world-class scientists across academic disciplines conducting pioneering research to transform our understanding of how the brain works – and gives rise to mind and behavior. The Institute fosters a collaborative and inclusive environment across 50+ labs, advancing insights into human health by exploring how the brain develops, performs, endures and recovers.

At the Zuckerman Institute, we are committed to becoming a more inclusive, equitable and diverse place of scientific discovery and support a culture of respect. Promoting diversity in science will help drive the transformative science that can change the world.

Situated in the Jerome L. Greene Science Center on Columbia’s Manhattanville campus, the state-of-the-art building offers an environment where the highest level of scholarly scientific research takes place on a daily basis, with the benefit of being located in the heart of New York, one of the world’s most vibrant and culturally rich cities.

The Zuckerman Institute at Columbia University is seeking a flexible and highly motivated individual to serve as the Administrative Lab Manager to represent these respective labs: Goldberg, Gottlieb and Ferrera.

Responsibilities include administrative and research support for faculty and lab members as well as managing relationships with the Department of Neuroscience and other affiliated organizations.

Primary responsibilities include direction for lab purchasing, financial planning and expense monitoring, research grants and contracts, compliance oversight, seminar and event scheduling, and ensuring efficient high-functioning infrastructure to support research and educational missions.

This is a part-time 21 hours per week in-person position.

Responsibilities

Responsibilities include but are not limited to the following: 

Office Management: 

• Schedules regular and special meetings; oversees group communications. 
• Serves as point of contact for visitors and vendors. 
• Organizes and manages print and digital records, correspondence, and other files as necessary. 

Budget Development/Administration of Sponsored Projects: 

• Participates in development and administration of annual and grant budgets; processes and monitors expenditures, reconciles budget reports, and forecasts project budget discrepancies. 
• Oversees all purchasing and service contracts for the lab as well as compliance with any contractual obligations and manages/tracks reimbursements. 
• Supports and monitors research related activities to ensure compliance with University and funding agency regulations. Maintains accurate and complete records to meet fiduciary responsibility and comply with audit requirements. 
• Performs additional duties and special projects as required. Keeps track of non-competing submission dates for the investigators. 
• Works with the grants management office of the Zuckerman Institute to ensure timely submission of all required documents for pre-award submissions. 

Lab Management: 

• Partners with the Human Resources team to hire and train new personnel in compliance and proper laboratory protocols; assists the Human Resources team with renewals and termination of employment for lab personnel.
• Approve timesheets and absences in TLAM for Casuals, Non-Union Support Staff and Postdocs.
• Prepares IACUC/IRB Protocols for submission to the appropriate office, tracks IACUC/IRB expiration and revision dates.
• Serves as the administrative contact for AALAC inspections and EHS to ensure research compliance.
• Other duties as requested/assigned.

Minimum Qualifications

• Bachelor’s degree and/or equivalent related experience required and 2–4 years of related experience.
• Must be highly proficient with computer applications. Experience working with Word, Excel, and other database applications is essential.
• Strong analytical skills needed.
• Must be organized and detail oriented and possess financial management and budget experience. 

Preferred Qualifications

• Must have the ability to multi-task, maintain attention to detail in a busy work environment, and work independently under minimal supervision. Must be able to exercise judgment, initiative, and a high level of discretion.
• Possess a strong ability to interact with tact and diplomacy. Must be able to work independently as well as collaboratively, and take a proactive approach and anticipate needs.  
• Prior experience working with budgets, federal grants, and/or in grants management is highly desirable. Previous experience with RASCAL, ARC, and ASSIST is preferred.  

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.