Admin Services Manager

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $75,000 - $86,000

Position Summary

The Administrative Services Manager will rovide high-level, confidential executive and operational support to senior leadership while overseeing the library’s administrative operations, office services, and key workflows. Serve as a central liaison across university administrative units and ensure efficient coordination of departmental initiatives, meetings, and events.

Responsibilities

• Provide confidential, executive-level support to senior and professional staff, managing correspondence and initiating follow-up on behalf of leadership - 20%
• Serve as the primary point of contact for the library’s administrative affairs, resolving inquiries from internal and external stakeholders - 20%
• Oversee office services and administrative processes; evaluate and enhance policies and procedures to improve efficiency and anticipate future needs.  Assess and coordinate vendors, equipment, services, and software; manage procurement of office supplies and operational resources - 10%
• Maintain and improve systems and workflows to ensure timely completion of administrative and programmatic deliverables - 10%
• Provide operational and project management support for committees, working groups, and assigned initiatives; coordinate senior leadership meetings and retreats-  10%                                                                                                                                  
• Serve as liaison to University administrative offices (HR, IT, and related units), ensuring compliance with University policies and clear communication with Library staff - 10%                                                                                                                           
• Manage library meeting spaces, including scheduling, billing, policy oversight, and process improvements - 5%                             
• Coordinate special events and programs, including logistics, vendor management, contract participation, and post-event assessment - 5%
• Perform other related duties as assigned - 10%

Minimum Qualifications

• Bachelor’s Degree, preferably in business administration or a related field.
• A minimum of three years of relevant experience.
• Excellent written and oral communication skills.
• Demonstrated ability to work independently, prioritize tasks, and meet deadlines.
• Demonstrated ability to work collaboratively across departments.
• Proficiency with office productivity applications (Outlook, Word, Excel, etc.)

Other Requirements

• Please include a cover letter with your application.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.