• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Standard Work Schedule: Monday - Friday
• Building: Avery Hall
• Salary Range: $70,700 - $90,000

Position Summary

Reporting to the Dean, the Associate Director of Operations is responsible for the integrity of all physical spaces occupied by the Graduate School of Architecture, Planning and Preservation (GSAPP). The Associate Director manages the day-to-day operations of GSAPP’s facilities including but not limited to planning, organizing, and directing the maintenance, repair, and alteration of GSAPP buildings and grounds; maintaining visual displays and appearance of GSAPP common/public spaces; serving as GSAPP’s representative on University Morningside Space Coordinating Committee; ensuring that projects are completed efficiently and within regulatory guidelines and projected deadlines; preparing and managing maintenance and construction project budgets; ensuring optimal utilization of GSAPP spaces and related resources as well as setting policy for building usage; and serves as the contact person for approximately 750 students and 300 full and part-time faculties on space-related issues.

Other duties as assigned.

Responsibilities

Lead, organize, manage, and supervise all GSAPP maintenance and custodial operations in compliance with all applicable federal, state, and local laws and regulations, and University policies and procedures. Review and evaluate ongoing facility maintenance, design and construction, and custodial programs for efficiency, effectiveness, and suitability to current conditions.

Serve as GSAPP’s contact and primary liaison with University departments, including but limited to Facilities Management Operations and Capital Projects, University Events Management, Public Safety, Risk Management, Environmental Health and Safety, Disabilities Services, the University 3rd Party Procurement Office (Synovos), the Office of Space Planning, the Fire and Life Safety Office and all trades within Facilities Operations to ensure the efficient and safe use of GSAPP spaces and the timely completion all routine and non-routine repairs and maintenance. (30%)

Recommends to the Dean facility improvement and modernization to improve the systems, equipment, and facilities.

Provide an efficient work order system for the repairs of GSAPP facilities and equipment that ensures that all maintenance and repairs are completed in a timely fashion and provide regular work order status reports to the Dean.

Conduct regular inspections of all GSAPP facilities, grounds, and equipment to ensure that high standards for cleanliness, attractiveness and safety are maintained. (20%)

Recommends GSAPP policies and procedures in collaboration with Associate Deans for the effective utilization of available funds, personnel, equipment, materials, and supplies necessary to maintain the established and ongoing activities of the facilities' operations and new projects. (10%)

Recommends the allocation of space, furniture, and other physical resources and assists in the resolution of associated conflicts. Maintains GSAPP’s inventory of furniture and machines and oversees delivery, storage, and deployment of these resources; works with IT Director to manage inventory of computers, AV, and other digital equipment. (10%)

Works with the Associate Deans in support of GSAPP functions including but not limited to open houses, orientations, conferences, welcome events/luncheons, End of Year Show, graduation, career services events, and alumni programming. This includes confirming code compliance with proposed installations, best practice construction techniques, and approval from various University Offices as needed. (20%)

Other duties as assigned. (10%)

Minimum Qualifications

Bachelor’s degree required.  A minimum of 4-6 years of related and supervisory experience in an institution of higher learning required. Excellent communication and organizational skills required. Ability to supervise, motivate, and organize diverse groups of people is essential.

Preferred Qualifications

Master’s degree desirable. Experience in an architecture or construction setting preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.