• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $71,000 - $75,000

Position Summary

Reporting to the Director of Alumni Relations, the Assistant Director oversees all logistics and partners with the Director on all activities, meetings, and strategies for Columbia Law School’s Alumni Association. They are also a point of contact on logistics for the Board of Visitors and Dean’s Council meetings. Working closely with not only the members of the Alumni Relations team, but also the Dean’s office, the Development team, and various Law School staff and faculty, the incumbent will oversee several aspects of the annual Winter Luncheon and Medal for Excellence event. Additionally, they will also be the lead on the annual Stone Circle Luncheon, Alumni of Color reception, the Alumni Speaker Series, and alumni legacy stewardship for alumni participation in graduation. As such, the incumbent will interface with, manage and advise prominent faculty, alumni and donors to facilitate their participation as speakers and hosts. The above includes both in-person and virtual event production skills as necessary, as well as hybrid formats.

They will also assist with promoting the CLS LawLink networking platform to alumni and boards, strategize partnerships with student organizations to reach alumni populations, and promote events and communications within the platform.

The Assistant Director will serve as the team lead for email communications to alumni, regulating email traffic to ensure only a reasonable amount of communications are sent to the constituency, and also designs and executes annual and one-off email communications from the Dean and the Alumni Relations office to and for alumni. The incumbent will also strategize with the Director on developing and maintaining connections between the alumni relations department and key student organizations.

Responsibilities

1. In coordination with the Director, help to plan and execute all aspects of three annual Columbia Law School Association board meetings, including developing agendas, working with the sub-committees on their programs and events and providing meeting notes and updates as appropriate, and the recruitment and nomination election of new members.
2. Plan and execute specific, large-scale alumni events, including, but not limited to, aspects of the Law School’s annual Winter Luncheon and Medal for Excellence award, the Stone Circle Luncheon, annual Alumni of Color reception, Alumni Speaker Series, and various New York City based alumni events.
3. Work to manage the Law School’s reserved section and be point of contact for a certain group of students to obtain tickets.
4. Assist the Director of Alumni Relations in driving adoption rate among alumni to the LawLink platform, and strategizing opportunities to leverage the platform and its resources for alumni and students.
5. Under the guidance and direction of the Director, act as the lead for all Alumni Relations communications, both internally and externally. Design and execute key annual and one-off communications, invitations, newsletters, etc. from the Office of the Dean and the Alumni Relations and Development office. Collaborate with the Communications department on all related projects.

Minimum Qualifications

• Bachelor’s degree required. 
• 3-5 years of directly related experience in higher education alumni relations, or a related field is required. 
• Must be highly organized, capable of managing multiple complex projects under deadlines, and have excellent verbal and written communication skills.
• Early and late hours required during periods, some weekend hours and some travel.
• Proficiency in Microsoft Suite, Raiser’s Edge, Salesforce, Mailchimp, Airtable, and data management strongly preferred.
• Must be able to work with diverse constituencies and support an inclusive work environment.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.