Subsidiary Rights Assistant

• Job Type: Support Staff - Non-Union
• Regular/Temporary: Regular
• Hours Per Week: 35
• Standard Work Schedule: Monday-Friday, 9-5
• Building: Off campus near Lincoln Center
• Salary Range: 47,792.00-47,792.00

Position Summary

Assist the Director of Rights and Contracts in the administration of the Rights and Contracts department.

Responsibilities

• Communicate with authors, subagents, licensees, and publishers. 
• Field, draft, and process all permissions and licensing requests, including but not limited to collecting signatures and sending agreements via DocuSign. Licensing includes but is not limited to translation, reprint, audio rights, and permissions requests for all Columbia University Press material. 
• Invoice and process all permissions and Sub-rights income in the database and liaise with Finance and Royalty departments. 
• Track and maintain all permissions and licensing activity, including income in the internal database. 
• Assist in drafting amendments and contract revision letters for authors and licensees. 
• Register copyrights with and send books to the Library of Congress. 
• Field copyright questions from authors and the Library of Congress. 
• Fulfill alternate-format disability requests. 
• Maintain internal permission inbox and the press’s Copyright Clearance Center account. 
• Send licensed editions to authors. 
• Coordinate and prepare materials for the annual book fairs. 
• Work closely with the subagents, including sending tax forms. 
• Confirm copyright information is correct on forthcoming Columbia University Press titles. 
• Distribute quarterly updates to Columbia Encyclopedia licensees. 
• Field and direct queries to the appropriate parties (editorial, marketing, production, royalties). 
• Assist with Subrights income projections.  
• Prepare quarterly income reports.  
• Pursue expired licenses.
• Collect outstanding licensing fees. 
• Develop strategies to pitch titles to a wide cast of publishers.
• Develop strategies to acquire a larger portion of permission requests.

Minimum Qualifications

• Six months of experience, High School diploma or equivalent.

Preferred Qualifications

• Highly motivated, detail-oriented, with the ability to complete projects in a timely manner.
• Excellent verbal and written communication as well as interpersonal, planning, and organizational skills.
• The ability to successfully prioritize, multitask, and work independently as well as maintain discretion and anticipate needs.
• Ability to initiate and manage projects, respond to a changing business environment, and achieve results.
• Excellent computer skills (Microsoft Word, Excel, Google Drive applications).
• Basic accounting knowledge.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.