Senior Financial Coordinator

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: 67,300.00 - 79,500.00

Position Summary

The Senior Financial Coordinator reports directly to the Business Office Manager in the Department of Neurology and provides operational and financial support to the Department of Neurology, the Sergievsky Center, and the Taub Institute.

Primary responsibilities include, but are not limited to, supporting financial activities related to Accounts Payable, Procurement, and reconciliations.

Responsibilities

Financial Close & Journal Entries

• Prepare and review monthly journal entries for revenue and expense allocations as part of the month-end and quarter-end close process, ensuring accuracy, proper classification, and compliance with financial policies.
• Support account reconciliations and financial close activities across Neurology, Sergievsky, and Taub portfolios.

Payroll Management & Compliance

• Process payroll transactions in PAC, maintain detailed payroll schedules, and manage internal tracking databases to ensure data integrity, timely processing, and adherence to institutional guidelines.

P-Card & Paycard Oversight

• Serve as a P-Card approver in partnership with the Department P-Card Administrator (DPAD), reviewing and approving monthly reconciliations to ensure compliance with audit and policy requirements.
• Maintain and reconcile a departmental P-Card for operational purchases, ensuring timely and accurate reporting.
• Act as secondary Paycard custodian, supporting tracking, distribution, and reconciliation while maintaining strong internal controls.

Procurement & Accounts Payable Operations

• Initiate and manage purchase orders and change orders in accordance with the University and departmental guidelines.
• Review and process travel and business expense reimbursements in Concur for both departmental and external stakeholders.
• Process invoices and check requests, ensuring compliance with the University policies and funding restrictions.
• Serve as a key liaison between vendors, faculty/staff, and central finance units (Purchasing and Accounts Payable) to resolve issues and ensure timely payments.

Financial Controls & Compliance

• Maintain comprehensive financial documentation and support account reconciliations and close-outs, ensuring accuracy and audit readiness.
• Provide guidance and training to faculty and staff on procurement and accounts payable policies, leveraging strong knowledge of the University financial systems and procedures.

Additional Responsibilities

• Perform other related duties and special projects as assigned, supporting departmental operational and financial priorities.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, plus three years of related experience.
• Demonstrated experience with financial reconciliations, accounts payable processes, or procurement administration.
• Proficiency with Microsoft Excel and financial management systems.

Preferred Qualifications

• Two years of related experience, preferably in Accounting or Finance.
• Experience preparing and reviewing financial journal entries and participating in monthly financial close processes.
• Experience supporting financial compliance, internal controls, or audit activities.
• Strong analytical and problem-solving skills with the ability to work independently.
• Ability to work effectively with all levels of staff and maintain strong relationships across departments.
• Excellent verbal and written communication skills.
• Bright, organized, and competent individual who is self-motivated, reliable, and detail oriented.
• Demonstrated ability to meet deadlines and maintain confidentiality.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.