Project and Budget Manager
Project and Budget Manager
- 560261
- New York
- Opening on: Oct 20 2026
- Grade 11
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $70,000–$75,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
A strong internal candidate has been identified for this position; however, we are still accepting applications from other qualified candidates.
Position Summary
The Program and Budget Manager manages assigned OVPFA programs, initiatives, financial activities, operational processes, and communications functions. Reporting to the Associate Provost for Faculty Advancement, the position independently evaluates programmatic and operational needs, develops recommendations, coordinates cross-functional implementation, analyzes programmatic and financial information, and implements approved improvements. The position exercises independent judgment within established University policies and delegated authority and serves as a resource to the Director, Associate Provost, and other stakeholders on programmatic, operational, financial, and communications matters. The position also coordinates actions with the Administrative Coordinator to support program execution.
Responsibilities
Program Coordination Support
- Manage assigned OVPFA programs and initiatives from planning through implementation and evaluation, establishing timelines, coordinating stakeholders, identifying implementation issues, and recommending adjustments to ensure program objectives are achieved.
- Liaise with internal and external partners to support program implementation.
- Administer assigned OVPFA initiatives, including mentorship and faculty development programs, workplace climate initiatives, funding opportunities, awards, and nomination processes. Evaluate program needs and requirements, coordinate review processes, prepare program materials, document outcomes, and recommend modifications to support effective and timely execution.
- Oversee event planning and management in collaboration with the Administrative Coordinator.
Finance and Operations
- Monitor assigned program budgets and financial activity, analyze expenditures against approved allocations, identify variances or emerging financial issues, and recommend appropriate adjustments or corrective actions.
- Coordinate with the Provost's Office finance team on transactions, transfers, and reporting requirements.
- Maintain and improve financial and operational processes to ensure efficiency, compliance, and effective resource utilization.
- Manage vendor agreements and oversee payment workflows.
Systems and Administrative Management
- Serve as the primary liaison with CUIT and other internal partners for administrative and technical systems.
- Evaluate financial and operational workflows to identify inefficiencies, gaps, or recurring issues; develop recommendations for process improvements; and implement approved changes to improve efficiency, accuracy, and compliance.
- Ensure data integrity, security, and appropriate documentation practices across systems.
Communications and Website Management
- Manage and maintain the OVPFA website, ensuring content is accurate and up to date.
- Oversee communications platforms (e.g., newsletters, social media accounts) and posting schedules.
- Coordinate with team members to gather and publish content.
- Track engagement metrics (e.g., website traffic, newsletter performance) and provide summary reports.
Minimum Qualifications
- Bachelor’s degree and/or equivalent experience required.
- 2-4 years of experience in finance, operations, or program management.
- Strong organizational and project management skills.
- Excellent written and verbal communication skills and ability to communicate effectively with a variety of stakeholders.
- Ability to manage multiple systems and workflows simultaneously.
- Experience with event logistics and coordination.
- High level of discretion, attention to detail, and adaptability.
Technical Qualifications
- Proficiency in Microsoft Office, Google Workspace, and Adobe Acrobat.
- Experience with financial systems and spreadsheets.
- Familiarity with website management platforms and analytics tools preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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