Online MS Program Assistant
Online MS Program Assistant
- 559542
- Columbia University Medical Center
- Opening on: Sep 10 2026
- Grade 103
- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 25.00
- Standard Work Schedule:
- Building:
- Salary Range: $33.00-$33.00
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
The Online MS Program Assistant provides administrative, programmatic, and operational support for the online Master of Science in Human Nutrition program. Prior to launch, the Program Assistant will support the design, development, and implementation of the program, including curriculum coordination, online course development, learning management system preparation, faculty support, and launch readiness activities.
Following launch, the position will focus on student and faculty communications, online learning support, virtual event coordination, student engagement, and direct administrative support to the MS Program Director. The Program Assistant will play an important role in creating a welcoming, accessible, and engaging online experience while supporting the program’s daily operations and continued development.
Approximately 85% of the position supports the online MS program, with the remaining 15% dedicated to Institute-wide educational programs, events, and community nutrition initiatives.
Responsibilities
Program Design, Development & Launch Support
• Support program leadership, faculty, instructional designers, and University partners in planning, developing, and launching the online MS program.
• Maintain development timelines, project plans, deliverables, launch-readiness checklists, and documentation of program decisions and workflows.
• Coordinate the collection, organization, and review of syllabi, learning objectives, assessments, readings, multimedia materials, and other course content.
• Support faculty and instructional-design partners with course development, learning-management-system configuration, and production of recorded lectures and digital materials.
• Review course sites and materials for accuracy, consistency, functionality, and accessibility, and assist with orientation materials, faculty training, pilot testing, and launch preparation.
Student & Faculty Communications
• Serve as a primary point of contact for online students, faculty, course directors, and guest lecturers.
• Coordinate clear and timely communications regarding courses, events, deadlines, schedules, technology requirements, and program announcements.
• Respond to routine inquiries, maintain communication resources and templates, and connect students with appropriate faculty, technical support, or University services.
Program Director Support
• Provide administrative and programmatic support to the MS Program Director, including calendar management, meeting coordination, and virtual meeting logistics.
• Prepare correspondence, agendas, presentations, reports, and meeting materials; track action items and support special projects.
• Assist with reviewing and maintaining student handbooks, course materials, policies, program documentation, and assessment data.
• Support admissions, recruitment, and yield activities, including virtual information sessions, webinars, and admitted-student programs.
Online Program Operations
• Support the daily administration of the online learning environment, ensuring that course sites, materials, assignments, and virtual meeting links are available as scheduled.
• Coordinate with faculty, instructional designers, and technical-support partners to identify and resolve routine course-delivery issues.
• Maintain program calendars, course schedules, faculty information, student rosters, records, and deadline reminders.
• Test digital resources and support compliance with University policies related to accessibility, student privacy, records management, and online education.
Institute Support
• Assist with Institute-wide virtual, hybrid, and in-person educational programs, faculty lectures, retreats, and special events.
• Support community nutrition outreach, public-engagement activities, educational materials, and other administrative or programmatic needs.
Minimum Qualifications
- Bachelor's degree or equivalent in education and experience required
- Excellent organizational and interpersonal skills.
- Strong written and verbal communication.
- Ability to manage multiple priorities in a fast-paced environment
Preferred Qualifications
- Master’s degree in nutrition or a related field.
- Experience in higher education or academic administration.
- Experience coordinating meetings or events.
- Interest in nutrition, health sciences, or higher education.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Similar Jobs
| Title | Location | Department | Summary |
|---|---|---|---|
| Administrative Assistant | Columbia University Medical Center | The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full-time position to work within the division of Cardiology. The Department of Pediatrics at the Vagelos College of Physicians & Surgeons of Columbia University is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. The Department of Pediatrics is committed to innovation and excellence in clinical medicine, education, research, community health, global health, and the development of our faculty and staff. | |
| Variable Hours Officer | Columbia University Medical Center | The Office for Research is seeking a Variable Hours Officer (VHO) to support the data organization, cleanup, entry and quality review of the Trainee Management System (TMS). Reporting to the Project Manager, Clinical and Translational Research, the VHO will help prepare historical and current trainee, faculty, program and training data for data entry into TMS; enter and verify data, maintain organized source records, and support project tracking to ensure information is accurate, complete and consistently documented. | |
| Communication and Engagement Coordinator | Columbia University Medical Center | The Communications and Engagement Coordinator plays a key role within the Irving Institute for Clinical and Translational Research, supporting the Institute's strategic communications, engagement, and outreach efforts. As a member of the Strategic Management Team, this position is responsible for coordinating communication initiatives, developing multimedia content, planning and supporting events and engagement, and assisting with grant-related administrative activities. Working independently and proactively, the Coordinator will promote Institute programs and services, share research achievements and updates, and support engagement activities that serve the Columbia University community and a broad range of internal and external stakeholders. |
