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Variable Hours Officer

Earth Institute

Variable Hours Officer

  • 531221
  • Lamont-Doherty Earth Observatory
  • Earth Institute
  • Part Time
  • Opening on: Nov 18 2022
  • Grade 11
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Temporary
  • End Date if Temporary:
  • Hours Per Week: 20
  • Salary Range: $38.00 P/H - $42.00 P/H
 

Position Summary

Reporting to the Director of Sponsored Projects Finance and Reporting, the Financial Specialist provides a wide range of financial review and operational duties.  Primary responsibilities include but are not limited to collaborating with the Director on general management, oversight, and other sponsored activities.  They will provide leadership and guidance on all sponsored projects, particularly on post-award operations and financial management.  Serve as the Columbia Climate School point of contact for Grant Management, Uniform Guidance, and other related matters within for Research Division/Departments Administrators, University’s central administration offices including Sponsored Project Administration, Sponsored Project Finance, Office of General Counsel, Columbia Technology Ventures, Office of the Controller and other central administration units.


Responsibilities

Sponsored Project Management

Serve as primary contact for CU’s Sponsored Project Administration (SPA), Sponsored Project Finance (SPF), and Research Policy & Indirect Costs (RPIC) groups. Work closely with units of the CCS on award closeout and reconciliations.

Review notices of awards, agreements, contracts, and MOUs to ensure consistency with proposal scope, mission, and university policies. Coordinate sub-award agreement issuance, execution, and set-up in CU’s financial system.

Assist with internal and external audit inquiries.  Work with University internal auditors and outside auditors to determine expenditures and procedures are compliant with award terms and conditions, federal regulations, and university policy.

Provide training and guidance for post-award management of sponsored projects. Regular review of fiscal year spending forecasts primarily for sponsored projects.

Enforce Uniform Guidance implementations for PI quarterly reviews, Effort Reporting, and various sponsored project audits.

Other Responsibilities

Provides review and approval for a wide range of financial, administrative, and operational duties in support of sponsored projects including a budget, salary assignments, expense corrections and journals, cash module, invoice sponsors, approve procurement card transactions, process payments in ARC including sub-awards and significant equipment.

Research financial issues and assist with inquiries as needed.

Other duties:  As assigned


Minimum Qualifications

Bachelor’s degree and/or the equivalent.  A minimum of 2-4 years of related experience is required.


Preferred Qualifications

Computer skills, including excellent skills in EXCEL, Microsoft Office knowledge, and university financial systems (ARC and FDS) preferred. Previous financial/budget experience is highly preferred.


Other Requirements

Strong analytic skills, accuracy, and attention to detail. Excellent organizational and follow-up skills with a proven ability to prioritize and multitask. Professional, ethical, and able to handle confidential information; ability to remain impartial and objective. Excellent communication, interpersonal, and writing skills including the ability to work independently and as part of a team at various levels in an organization.


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to hiring of qualified local residents.

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