The supervisor manages all activities of the Binding & Shelf Preparation Department relating to shelf preparation and commercial bindery preparation and invoicing, and related activities.
Manages shelf preparation and bindery preparation:
a. Establishing and documenting workflows, procedures, and benchmarks for staff; monitoring progress to minimize arrearages; collecting and reporting productivity statistics;
b. Supervising 3 fulltime union staff and GAs, with responsibility for work performance, including hiring, evaluation, and discipline;
c. Training staff in all processing tasks, including use of in-house software for computer label and binding slip creation, selecting binding treatments, affixing of labels, ownership stamping, book plating, insertion of security devices, and pickup/distribution of books within the library;
d. Managing quality control of staff binding slips and labels; determining treatments for unusual materials (in consultation as needed with Preservation and other divisions’ staff);
e. Communicating with and training staff in Collections and Research & Learning divisions who perform binding and shelf preparation procedures and policies; training staff in vendor-provided software for serials binding; working with supervisors to better coordinate procedures;
f. Troubleshooting binding and labeling equipment throughout CUL; ordering label tape and other supplies; investigating options for new/improved supplies;
f. Performing all processing tasks as needed to maintain productivity.
Manages the commercial binding invoicing process:
a. Assigning all invoices received from commercial binders to correct Purchase Orders; processing invoices for payment by Financial Services; acting as liaison to solve invoice problems;
b. Maintaining a database of all invoices; monitoring binding budgets; preparing quarterly and annual reports on the status of individual binding accounts as well as the overall binding budget.
Manages preparation of materials for other functions:
a. Managing preparation for transfer to Off-site of all volumes acquired for Off-site, after binding and labeling is complete;
b. Managing retrieval from the stacks of volumes for mass deacidification; processing and packing them for shipment; and unpacking and distributing them back to the libraries after treatment.
Manages relations with the commercial binders:
a. Acting as the primary contact with the commercial binders concerning service and quality issues; communicating with them to ensure specifications and schedules are met, deliveries and pickups go smoothly, materials are retrieved when necessary, and invoices are submitted correctly and on time;
b. Acting as the primary contact with the commercial binders concerning binding software for monographs (in-house program) and serials (vendor-provided program), and acting as liaison between the vendors and LIT staff;
c. Advising library staff on binder services and options; and acting as liaison and problem-solver between the vendors and library staff.
d. Assisting the Director in identifying qualified commercial vendors and preparing binding specifications.
Other related duties:
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