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Student Admin Worker (Program Assistant)

ICAP at Columbia

Student Admin Worker (Program Assistant)

  • 530853
  • Medical Center
  • ICAP at Columbia
  • Part Time
  • Opening on: Nov 3 2022
  • Ungraded
  • Job Type: Short Term Casual
  • Bargaining Unit:
  • Regular/Temporary: Temporary
  • End Date if Temporary:
  • Hours Per Week: 10-20
  • Salary Range: $25/hr - $25/hr

Position Summary

Reporting to the Senior Manager for Strategic Systems & Operations, the Program Assistant provides administration, operational, and logistical support for managing key systems, processes, tools, and platforms led by ICAP’s Strategies & Partnerships unit.


ICAP Online: Provide administrative support for ICAP’s award, proposal, project, and knowledge management system including: (35%)

    • Assist with page creation, document migration, activity template set-up, and other maintenance and optimization processes
    • Assist with data cleaning, entry, and document transfer
    • Assist with user set-up, initial orientation, and basic troubleshooting support
    • Assist with editing user guidance documentation, FAQ resources and support for training/capacity building efforts
  • ICAP PIVOT: Provide administrative support for ICAP’s project budgeting and financial performance tracking system including: (25%)

    • Assist with data entry and cleaning in Excel
  • ICAP Intranet: Provide administrative support for ICAP’s intranet and knowledge sharing platform including: (25%)

    • Inventorying and migrating documents and data, including page creation, data entry, and document transfer
  • Internal S&P, Cross-Unit, and/or ICAP-wide Initiatives: Scheduling meetings and logistics for testing, training, and other consultation/feedback sessions for ICAP staff in New York and country offices (10%)

    Perform other related duties as directed (5%)

    Minimum Qualifications

    • Bachelor’s Degree or equivalent in education and experience
    • Excellent communication, organizational, interpersonal, problem-solving, and analytical skills
    • Excellent attention to detail
    • Ability to work independently and manage various priorities and projects simultaneously, pivoting as needed based on time-sensitive organizational priorities
    • Excellent computer skills, particularly Microsoft Office (with a focus on Excel)

    Preferred Qualifications

    • Experience in systems administration support

    Other Requirements

    • N/A

    Equal Opportunity Employer / Disability / Veteran

    Columbia University is committed to the hiring of qualified local residents.

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