Reporting to the Director of Finance and Administration, the Senior Business Manager is responsible for the non-sponsored financial operations for the Department of Computer Science in The Fu Foundation School of Engineering and Applied Science (SEAS). This role provides budget and financial analysis support to the Chair, Department Administrator, faculty and management, tracks start-ups, works alongside leadership to implement and manage workflow processes and spending. The Senior Business Manager partners with the grants team to ensure that spending plans are executed, manages the department’s suspense account, reviews MOU’s and ensures that all appointments, payroll and student funding activities are allocated accurately and within budget. Manage each semester’s student funding of tuition, fees, and stipend for submission to the Dean’s office for final review and processing.
(40%) Non-sponsored financial operations and Budget:
Manages and tracks non-sponsored funds (e.g., start-ups, Deans subsidies and all financial logistics for departmental projects and commitments). Works closely with DFA, Chair, faculty, and the grants team in the management of the funds, spending plans and the implementation of cost control measures.
Enters the OTPS and Salary Budget entries in the Budget Tool
Works closely with the DFA in the build of department business plans and financial forecasts to produce in-depth analysis of programs, services, and service areas.
Responsible for the development of revised departmental financial forecasts for the current budget year as well as multi-year financial estimates.
Works with staff in the update and implementation of the Budget Tool entries to include the reconciliation of the business lines.
Works with the Chair, DFA and Faculty Affairs Officer/Administrator in identifying/recording funding sources for visitors, research, and instructional hires (i.e., Staff Associates, Post Docs, Adjunct Professors)
Develops cost-benefit analyses of proposed initiatives; provides support to develop models, business plans and other tools to allow for more efficient financial analysis and decision making
Identifies, recommends, and implements changes to processes, procedures, and ARC reporting to improve workflow related to student funding, financial aid, appointment processes and payroll accounting
Leverages excel to create pivot tables and formulas (i.e., VLOOKUP to create reports and analyzing variances on a variety of data sets which will include, but are not limited to, data manipulation).
Downloads internal monthly payroll reports as needed (e.g., ARC payroll detail reports, PAC payroll actuals, etc) and refreshes the COMS monthly payroll centralized pivot reports
Works closely with the DFA and the Grants team in the reconciliation of the annual ICR distribution.
(35%) Manage Payroll Accounting for the Department:
Ensures that costs are accurately allocated against scheduled budget and spending plans.
Coordinates the processing of labor distributions
Sends out and works closely with the Grants team in the collection of the semesterly Student Funding Plan from Faculty and external department partners (i.e., DSI, CVN, etc)
Maintains/reconciles the departmental Master files for the COMS Faculty Summer Pay, Faculty Incentive, Housing, and other special Faculty Deans supported programs (e.g.,
Responsible for the management and reconciliation of the departmental suspense and pass-through accounts
Ensures COMS PhD Student List has complete funding plan information and uses the information on this master list to allocate costs
Coordinates faculty summer salary and solvency planning. Coordinates with faculty and partners with the grants management team to calculate and process all summer salary charges and provide reporting to the DFA, Chair, and Dean’s Office.
Processes departmental Add Comp Transaction Requests
(20%) Preparation of Graduate Financial Aid (GFA):
Works closely with the DFA and Student Operations Manager in the review and planning of PhD semesterly appointments
Works closely with DFA in collecting and compiling the sources of support that will fund the graduate financial aid of the graduate students
Works in tandem with the DFA and the Deans Office in the preparation of the semester GFA
(5%) Performs other tasks, duties, and responsibilities as assigned.
Bachelor’s Degree is required, with a preference for training in Finance, Accounting, or other relevant fields. Advanced degree desirable (e.g., MBA, MPA). Minimum of 3 to 5 years of substantial hands-on experience in finance and administration.
Demonstrated ability to research and prepare comprehensive reports, plan, implement, and evaluate programs and services, and develop and maintain effective relationships with faculty, staff and administrators at all levels.
Expert-level computer skills including MS Excel, data warehouse, reporting tools, queries and reports.
Experience in higher education or other large, complex institution preferred. Familiarity with Columbia financial systems, particularly the Accounting at Columbia (ARC) system, is preferred. Experience with running financial report for project reconciliation, budgeting in the University Budget Tool and handling labor accounting in People @ Columbia (PAC).
Must have excellent interpersonal, communication, organizational, and leadership skills. Ability to establish priorities, work under pressure, and exercise independent judgment and discretion is necessary. Ability to react quickly and effectively to other inquiries from a variety of management levels with comprehensive and accurate information in a wide variety of contexts and changing priorities is needed.
Positive, forward-thinking, mission-oriented attitude and a sense of humor are a must.
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