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Residency Program Coordinator


Residency Program Coordinator

  • 528124
  • Medical Center
  • Anesthesiology
  • Full Time
  • Opening on: Oct 24 2022
  • Grade 104
  • Job Type: Officer of Administration
  • Regular/Temporary: Regular
  • Hours Per Week: 35

Position Summary

The Department of Anesthesiology at Columbia University Medical Center is seeking a Residency Program Coordinator who will oversee the anesthesiology residency education programs, program evaluation tools, wellness programs and ACGME reporting requirements in conjunction with the education staff and Residency Program Administrator. The Residency Program Coordinator will work with the supervision of the Residency Program Administrator. This position is located at the Department of Anesthesiology's location at the New York Presbyterian Hospital, Columbia University Medical campus.


  • Act as liaison between trainees, the hospital's GME office and the Department of Anesthesiology.
  • Serve as assistant to the Director of the Anesthesiology Residency Program for matters pertaining to the residency program.
  • Maintain a database of vacation, meeting and sick time for the residents.
  • Update and distribute the master resident rotation schedules as prepared by the Residency Program Administrator. Reconcile residents' block schedules in institutional management system at the end of each block and log resident sick days.
  • Create and maintain organized academic portfolios for residents.
  • Ensure trainees' duty hours are in compliance with ACGME requirements. Monitor duty hours reporting and send delinquent notices when indicated.
  • Coordinate and attend the monthly Resident Education Committee meeting.
  • Monitor trainee case logs quarterly to ensure appropriate progression throughout the academic year.
  • Organize and manage the semi-annual evaluation process for the residents, including preparing academic portfolios for program director review, scheduling evaluation meetings and coordinating with program director availability.
  • Distribute, monitor and ensure completion of the residency evaluation processing including the monthly rotation evaluations for both faculty to evaluate trainees and for trainees to evaluate their rotations; the annual faculty evaluations by residents; the annual program evaluations by residents and faculty.
  • Monitor records of resident attendance at all required educational activities including conferences, didactic lectures and other didactic experiences on institutional residency management system.
  • Under the direction of the wellness committee and wellness champion, coordinate wellness activities as necessary and monitor attendance at all required department wellness sessions.
  • Oversee the resident and fellow moonlighting process, including processing requests to moonlight, obtaining necessary permissions/approvals, collecting and submitting of work vouchers and monitoring for duty hours compliance.
  • Organize the residency applicant selection process, including aiding in the recruitment of new residency applications, pre-screening applications according to departmental selection criteria, acting as a liaison for ERAS and NRMP, corresponding with applicants as necessary, facilitating the interview process, adhering to NRMP and ERAS deadlines, policies and procedures and coordinating the rank lists for our Categorical and Apgar programs.
  • Ensure resident compliance with the institutional annual health review and annual hospital training.
  • Facilitate the graduation exit process including archiving graduating residents' case logs into the ACGME ADS and requesting trainees' diplomas from the GME office and certificates from the OFA.
  • Distribute and ensure completion of the annual ACGME survey of residency programs by faculty and residents.
  • All other duties as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent in education and experience, plus three years of related experience.
  • Relevant experience in GME policies and procedures.
  • Must be able to work independently while coordinating multiple assignments.
  • Must be able to prioritize assignments on a daily, quarterly and yearly basis as reflects the various reporting requirements of the ACGME and ABA as well as the fluctuating needs of the residents.
  • Must possess stellar written and oral communication skills with the ability to synthesize education team requests as well as work with faculty and staff at all levels.
  • Must possess excellent customer service skills adaptable to the changing needs of each residency cohort.
  • Must demonstrate the necessary interpersonal skills and abilities to work well with Columbia colleagues and clients as well as necessary external organizations.
  • Must promote a culture of collegiality, open communication, personal responsibility and safety.

Preferred Qualifications

  • Experience with GME at Columbia University Medical Center is strongly preferred.


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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