• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $61,500-$80,000

Position Summary

Reporting to the Practice Plan Director / Site Administrator-CDNYPI and working closely with Practice Directors, the Project / Practice Coordinator provides administrative support to assist with the day-to-day operational activities and various projects in the department.

Responsibilities

• Provides comprehensive support for senior leadership; prioritizes and organizes essential tasks and streamline operational activities to the appropriate personnel;
• Organizes and manages a very busy Outlook calendar and extensive contact list;
• Prepares and develops agendas and presentations for meetings to support practice operations; coordinates meetings with key stakeholders;
• Supports both Medical Director& Director of Operations for all project-related activities;
• Gathers data to support new business plans; ability to structure and present strategic direction;
• Prepares and reviews monthly reports including referrals, wait time and no-show metrics;
• Reviews spreadsheets related to billing and collections; interfaces with billing team to effectively manage revenue cycle initiatives;
• Coordinates content for site meetings with vendors and regulatory and accrediting agencies;
• Prepares and works with confidential correspondence and develops presentations as needed;
• Coordinates various administrative projects for Radiology practices across all outpatient sites;
• Maintains all regulatory and practice operations materials in an organized manner for easy and streamlined access.  Develops electronic filing and databases;
• Monitors and tracks all regulatory licenses for multiple sites, working with physics to ensure all necessary documentation is updated. Reviews materials for completeness;
• Undertakes special projects such as Epic or access activities such as revamping phone tree;
• Scans and organizes all faculty and staff into a database; notify staff about expiring credentials; monitors all continuing education requirements for the clinical team; ensures all information is current;
• Responsible for SharePoint – Policies and Procedures; inputs all policies/protocols for all departments; assists with editing/updating policies/reminders for review date;
• Schedules events and meetings for outside vendors as well as various internal individuals and groups (in services, lunch and learn);
• Assists in facility projects with operational moves to set up new workflows and operations;
• Tracks, calculates, and organizes statistics/data across sites; assists in reviewing outcomes of new initiatives and strategies;
• Assists with the supervision of the non-clinical staff for evaluations and attendance;
• Assists directors in other related duties as required and assigned.

Minimum Qualifications

• Requires a Bachelor's degree or equivalent in education and experience, plus three (3) years of related experience. A Master’s degree may substitute for some experience.

Other Requirements

• The ideal candidate will have at least one year of experience in a fast-paced office environment, with the ability to demonstrate initiative and a proactive approach to daily tasks.

• This person MUST have superior attention to detail and well-developed written and oral communication skills.

• Demonstrated flexibility and superb work ethic. Work as a team player, maintain an excellent rapport with service departments, and follow procedures and guidelines set by Radiology.

• Establish and maintain cooperative working relationships with other employees in Radiology to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully.

• Establish and maintain cooperative working relationships with vendors and other external institutions.

• Responsible for assuring patient confidentiality and adhering to all HIPAA regulations.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.