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Project Manager, Research Administration

School of International and Public Affairs

Project Manager, Research Administration

  • 531537
  • Morningside
  • School of International and Public Affairs
  • Full Time
  • Opening on: Dec 7 2022
  • Grade 12
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: $80,000 - 87,500
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Center on Global Energy Policy (CGEP) at Columbia’s School of International and Public Affairs (SIPA) seeks a Project Manager for research administration, reporting to the Director of Research Administration. The Project Manager will support research project management and research administration for over 50 researchers in over 12 research areas.

They are the key party responsible for project management functions relating to CGEP’s research administration and core research outputs, serving as a bridge between researchers and supporting departments such as Publications and Communications. They will work with the Director and Sr. Program Manager of Research Operations to establish a set of regular procedures for scoping, onboarding, and managing projects within CGEP. They will integrate processes from Publications, Events, and Communications into research procedures to keep scholars informed of steps needed to deliver outputs on time and on budget. They will own the project management status trackers for internal-facing processes as well as research projects.

The candidate should be highly organized, with an aptitude for developing structure and systems, have excellent judgment and be realistic about project scoping, risk identification, and setting reasonable expectations for scholars and funders.

The Project Manager will support the organization in driving a deeper understanding of the impacts of racism, environmental justice, gender equality, and inclusion on the energy ecosystem by reflecting this commitment in communications, scholarship, the work environment, and partnerships.


As the Project Manager for core research outputs (research reports and events), the Project Manager will ensure that scholars have adequate support for successful completion of research grants.

  • Project management responsibilities include: scope, budget, and resource projects for core outputs, including:
    • Identifying timelines and milestones for projects, ensuring deadlines are met
    • Coordinating meetings, setting agendas and objectives
    • Establishing short- and long-term work plans, delegating or supporting delegation of work among research teams
    • Managing funder check points and funder communications
    • Coordinating with operations units in Finance, HR, SPA, etc.
  • Administrative responsibilities include: owning status trackers for the research administration department.
    • Including, but not limited to, owning and maintaining the status tracker for new scholar onboarding progress; owning and maintaining the status tracker for researcher candidate interviewing, etc.
  • In collaboration with the Managing Director and Senior Program Manager, create procedures for project management processes for the core research outputs of research reports and policy events. Procedures may be created for:
    • Project scoping, budgeting, resourcing, timelining, onboarding, and close-out
    • Progress reporting externally, and status checks internally
    • Securing funding and establishing contract terms
  • Implement communication and operational processes of research groups to improve workflow for the teams
    • Organize project calls and gather project updates from project leads
    • Outline and/or write project status reports, collect information from researchers as needed, and present to funders
    • Contribute to slide decks in support of program pitches and/or progress report meetings
  • Manage funder portals for deliverables and progress report submissions
  • Support scholars in new project onboarding, setting up new programs in Columbia HR and IT systems, and establishing essential functions for new project success
  • Assist the Director and Senior Program Manager of Research Administration in developing robust systems for research operations including new systems and processes for:
    • Tracking deliverables and deadlines across the entire center
    • Tracking grant portfolios across the entire center
    • Developing resources for costing common outputs (e.g. research reports, events)
    • Improving scholar knowledge of operations support functions
    • Setting and measuring KPIs for progress and growth

Minimum Qualifications

  • Bachelor’s degree and 3-5 years of directly related experience in project management
  • A track record of exceptional project management skills, including experience managing multiple projects with competing timelines for multiple stakeholders at once
  • Excellent organizational skills and ability to prioritize and help others prioritize
  • Strong understanding of processes and procedures in project management
  • Some understanding of all operations support functions such as HR, Finance, Legal, etc.
  • A track record of contributing to an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization
  • Some travel to meetings and conferences both domestically and internationally will be required.

Preferred Qualifications

  • Master’s or business degree in a field related to 1 or more energy policy topics researched at the Center
  • Additional years of experience
  • Project management certification (PMP or similar)
  • Project management experience specific to academia or research
  • Experience with project management software such as, Trello, Asana, etc.
  • Subject matter and ecosystem familiarity with subjects in the CGEP portfolio
  • Ability to think strategically beyond set processes and improve or flex processes as needed to reach successful outcomes


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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