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Program Specialist

University Senate

Program Specialist

  • 530501
  • Morningside
  • University Senate
  • Full Time
  • Opening on: Oct 19 2022
  • Grade 10
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range:

Position Summary

The University Senate, a University-wide legislature representing faculty, students, administration, researchers, librarians, administrative staff, and alumni, makes policy on a range of issues that affect the entire University or more than one school. It seeks a motivated Program Specialist to manage the work of committees, undertake research,  oversee programming and operations, and contribute to other projects as needed, with the ultimate aim of enhancing awareness, understanding of, participation in, and engagement with the work of the University Senate. The Program Specialist will work closely with the Senate Director across a range of areas and will contribute to the development of the infrastructure required to advance Senate work.


Reporting to the Senate Director, the Program Specialist:


  • Manages several Senate committees, working closely with committee chair(s) and the Senate Director:
    • Planning the broad work of the committee and any specific initiatives over the academic year;
    • Researching to inform committee work on specific issues as needed;
    • Organizing and staffing committee meetings, drafting materials, reports, and presentations;
    • Managing the related websites.
  • Undertakes research and data analyses:
    • Performing research and capturing data to inform key initiatives;
    • Undertaking analyses and creating graphs, visualizations, and infographics to convey essential information;
    • Compiling reports for presentation to meetings of the Senate plenary.
  • Oversees programming and operations, including monthly plenaries, town halls, and other initiatives:
    • Planning an annual calendar and maintaining a detailed schedule of upcoming events;
    • Managing detailed logistics and the creation and distribution of event communication, materials, and registration;
    • Assisting in financial planning, including managing and tracking expenses, and reconciling accounts.
  • Performing other duties, related projects, and assignments as necessary.

  • Minimum Qualifications

    • Bachelor's degree and/or equivalent related experience required.  Up to 2yrs of related experience required. 
    • Excellent interpersonal, oral, and written communication skills, with a strong customer-service focus.
    • Strong computer skills, proficient in Microsoft Office and Google Suite (Gmail, Drive, Docs).
    • Excellent organizational skills, extremely detail-oriented, and works well under pressure and tight deadlines.
    • Possesses the ability to handle multiple tasks simultaneously and adapt to changing directions. 
    • Exercises discretion and excellent judgment.
    • Possesses a demonstrated commitment to making the complex understandable and facilitating engagement with critical issues. 

    Preferred Qualifications

    • Type preferred qualifications

    Other Requirements

    • Type other requirements and/or special indicators if CUIMC

    Equal Opportunity Employer / Disability / Veteran

    Columbia University is committed to hiring qualified local residents.

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