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Program Manager - General Medicine


Program Manager - General Medicine

  • 512984
  • Medical Center
  • Medicine
  • Full Time
  • Opening on: Feb 22 2021
  • Grade 105
  • Job Type: Officer of Administration
  • Bargaining Unit: n/a
  • Regular/Temporary: Regular
  • End Date if Temporary: n/a
  • Hours Per Week: 35
  • Salary Range: Commensurate with experience

Position Summary

Working in the Division of General Medicine under the direction of the Principal Investigator, the Program Manager will provide management for multiple ongoing NIH-sponsored research studies as well as leadership and administrative direction, in collaboration with section leadership and divisional administration. This includes supporting staff management, oversight of grant and non-grant financial accounts, moving forward strategic initiatives and management of the day-to-day operations.


  • Supervise team of up to 10 clinical research coordinators (CRCs)
  • Coordinate training of all clinical research coordinators in standardized procedures, research techniques and methodologies
  • Supervise and assist with development of training and educational material for assigned research protocols
  • Collaborate with Grant Management team for budgeting, account reconciliation, and funds allocation
  • Serve as a liaison with the management team of the Division of General Medicine for procurement of supplies, maintenance of petty cash accounts help by coordinators, and any other administrative task that lies between the management team of the division and the Principal Investigator
  • Responsible for preparation of documents for renewals, modifications, yearly submissions, correspondence, and audits related to IRB for multiple ongoing NIH-sponsored research studies
  • Ensure that regulatory compliance is met and that regulatory files are audit-ready
  • Manage program’s specimen repository at Brooks Life Sciences, including processing, transfer and retrieval of samples
  • Coordinate contracts with external vendors and monitoring deliverables and invoice processing
  • Manage and supervise the logistics related to collaborators and facilities outside of Columbia University Irving Medical Center, including the data-coordinating center at the Hebrew Home at Riverdale
  • Manage FDA’s IND applications and approved protocols
  • Manage and supervise the logistics of research procedures conducted at core facilities including the Department of Radiology at Columbia University Irving Medical Center, the Irving Institute for Clinical Translational Research, the research MRI unit at the New York Psychiatric Institute, and the Center for Advanced Laboratory Medicine (CALM lab) in the Department of Pathology
  • Assist Principal Investigator with the logistics of group meetings and set-up of new projects
  • Serve as a backup for PET/MRI scheduling and completion, as well as neuropsychological test administration and other study procedures
  • Perform additional related duties as assigned/needed

Minimum Qualifications

  • Bachelor's degree or equivalent in education and experience, plus four years related experience
  • Strong interpersonal and organizational skills
  • Ability to exercise initiative and judgment
  • Team player with ability to thrive in busy office environment
  • Ability to think and write clearly and to edit materials accurately
  • Ability to work under pressure and meet deadlines
  • Ability to handle multiple projects simultaneously and prioritize tasks while maintaining responsibility for timely execution
  • Working knowledge of Microsoft Office: Word, PowerPoint, Excel and Access

Preferred Qualifications

  • Master's degree in administration, public health, health education, or a related field
  • Fluency in Spanish highly desirable
  • Experience in neuropsychological testing and logistics of brain imaging procedures

Other Requirements

  • Participation in the medical surveillance program
  • Contact with patients and/or human research subjects
  • Potential bloodborne pathogen exposure
  • Successful completion of applicable systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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