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Program Coordinator, SPHSP

Mailman School of Public Health Administration

Program Coordinator, SPHSP

  • 533082
  • Medical Center
  • Mailman School of Public Health Administration
  • Full Time
  • Opening on: Jan 6 2023
  • Grade 104
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: $75,000 -$80,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
 

Position Summary

The Summer Public Health Scholars Program (SPHSP) is designed for undergraduate students and recent college graduates to increase their knowledge and interest in public health and biomedical science careers. The program serves as a platform that integrates science with practical experiences for future public health professionals, physicians, dentists, nurses, and research scientists, giving them a head start for a career in or related to the public health sector.

The program, which is made possible by grant funding awarded by the Centers for Disease Control and Prevention (CDC) Office of Minority Health and Health Equity, offers a 10-week intensive summer experience for participating scholars to engage in academic research and field work in public health and health equity. SPHSP is a partnership between the Mailman School of Public Health, Vagelos College of Physicians and Surgeons, College of Dental Medicine, and School of Nursing at Columbia University Irving Medical Center.


Responsibilities

The Program Coordinator for SPHSP is responsible for managing the day-today activities of SPHSP and all reporting requirements to the Centers for Disease Control and Prevention (CDC). As necessary, the Program Coordinator will work with the Principal Investigators to ensure that the program runs efficiently. General areas of responsibility include:

  • Developing and implementing annual outreach and recruitment initiatives
  • Managing the program admissions and selection process
  • Identifying and coordinating internship placements
  • Representing Columbia in meetings and activities with CDC officials, the CUPS Student Coordinating Center, and fellow CDC grantees
  • Training and supervising a program assistant, graduate assistants and summer program facilitators
  • Coordinating program logistics with Columbia University offices such as: Registrar's, Student Health Services, Student Housing, Security, ID Services, Student Financial Services, Sponsored Projects Administration, and Sponsored Projects Finance
  • Organizing program events, student travel, field trips, seminars/workshops, meetings, course scheduling, ceremonies, GRE/DAT/MCAT test prep courses
  • Managing program and curriculum materials
  • Coordinating evaluation and tracking efforts with Evaluation Specialist
  • Establishing arrangements for follow up and engagement activities with program alumni
  • Arranging meetings with Principal Investigators and Advisory Board Members
  • Preparing all programmatic reports including Interim Program Report (IPR), Annual Progress Report (APR), etc.
  • Maintaining budget tracking and reconciliation of program finances
  • Representing Columbia SPHSP on CUPS committees and participating on other committees as necessary
  • Establishing relationships and partnerships with public health academicians and organizations as necessary to improve field work and mentorship experience for participating scholars
  • Researching opportunities and preparing submissions for publication in academic journals
  • Managing the IRB renewal process as necessary for evaluation initiatives and future publications
  • Organizing and hosting events to engage program alumni at professional conferences/meetings
  • Establish and maintain an alumni mentorship program component to connect scholars with prior program participants
  • Serving as the point of contact for internal and external program inquiries/communications

Minimum Qualifications

  • Candidates should have a bachelor’s degree or equivalent in education, training, and experience plus three years of professional experience.
  • Excellent interpersonal, writing and communication skills are required.
  • Proficiency with word processing, spreadsheet and database software is helpful. 
  • Demonstration of superb organizational and analytical skills as well as the ability to manage several concurrent tasks will be necessary.
  • Experience with program coordination and knowledge of budget processing will be particularly beneficial.
  • Ability to manage professional relations with various constituencies and represent the programs, department, and institution in a positive manner will be expected.

Preferred Qualifications

  • Candidates with a degree in Public Health or related disciplines are preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

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