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Program Coordinator I - Hematology & Oncology

Medicine

Program Coordinator I - Hematology & Oncology

  • 524064
  • Medical Center
  • Medicine
  • Full Time
  • Opening on: Aug 17 2022
  • Grade 103
  • Job Type: Officer of Administration
  • Bargaining Unit: n/a
  • Regular/Temporary: Regular
  • End Date if Temporary: n/a
  • Hours Per Week: 35
  • Salary Range: Commensurate with experience

Position Summary

Reporting to the Divisional Administrator, the Program Coordinator is responsible for providing administrative and secretarial support to the Directors of the Programs and their faculty members.


Responsibilities

  • Serve as the single point of contact for the faculties’ administrative needs.
  • Coordinate multiple faculty calendars, schedule meetings
  • Arrange travel, prepare agendas and materials for meetings, prioritize action items, respond to routine correspondence, and maintain records or files.
  • Respond to visitors and telephone calls in a manner that demonstrates the highest levels of quality, accountability, and teamwork.
  • Read and analyze incoming mail, memos, submissions, and reports to determine their significance and distribute to the appropriate parties.
  • Conduct projects and assignments for the Directors: gather data, compile various reports, photocopy materials, and assist with preparation of Power Point and other presentations.
  • Provide assistance with manuscript editing /submission for the Program Directors and members of the programs.
  • Interact with high-level contacts and handle sensitive information with considerable use of tact, diplomacy, discretion and judgment.
  • Performs additional related duties as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent in education, training and experience, plus two years of related experience
  • Ability to work under pressure in a fast-paced environment with a sense of urgency
  • Ability to undertake multiple tasks, constantly set and reassess priorities to meet deadlines
  • Self-starter with solid organizational and team-player skills
  • Excellent interpersonal skills and communication skills - both written and oral
  • Well-developed level of discretion and confidentiality
  • Comprehensive knowledge of Phone/Voicemail/e­mail/Instant messaging and take clear, concise messages and relays messages or routes calls in a timely manner
  • Proficient computer skills including Microsoft Outlook, Word, PowerPoint, EndNote and Excel

Other Requirements

  • Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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