• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $80,000-$85,000

The Vagelos College of Physicians and Surgeons Office of Development (VP&S OOD), a part of the Columbia University Irving Medical Center (CUIMC), is dedicated to facilitating relationships that support the vision and mission of CUIMC and VP&S: to transform health by driving discovery, advancing care, and educating leaders.

Position Summary

The Production Manager, Development Communications will report to the Assistant Vice President of Communications and Donor Relations in the VP&S OOD. The incumbent will support the department’s production activities to further efforts in fundraising, communications, and strategic events/initiatives.

The incumbent will utilize their technical, production, and project management expertise to support the fundraising efforts of VP&S OOD. Projects may include partnering with gift officers assigned to clinical and research areas to facilitate production activities. The incumbent will serve as both a project manager, collaborating with external and internal vendors and constituents to facilitate print, digital, photography and video production activities, in addition to handling an array of production tasks ranging from content management, basic design layout, basic video clip editing and website management, among other projects assigned. 

Responsibilities 

• General Production and Design and Video Tasks

Responsibilities include informal design and layout of text, images and other media to develop materials such as newsletters, proposals, invitations and communications resources using relevant tools i.e., Adobe, In-Design, Salesforce, CANVA, etc.   Responsibilities also include content gathering, management and some light editing of photos, video clip editing, websites and other multi-media using relevant tools i.e. Vimeo, YouTube, Drupal etc. – 30%

• Project Management of Fundraising and Communications Initiatives (Digital and Print)

The incumbent will manage the production of key projects from inception to completion including the development of fundraising proposals, impact reports, and other communications vehicles such as newsletters, webpages, brochures, mailers, and other related resources. These efforts include content gathering, asset management, and project management from inception to completion. It includes working closely with graphic designers, print houses, and promotional product vendors to develop materials and ensure quality product is on time. – 25%

• Event/Initiative Related Functions

The incumbent will manage the production elements for some strategic events and initiatives including the development of invitations, programs, signage and online event landing pages, ensuring that products are delivered in a timely and professional manner. Provide on-site production event/initiative support, including management, setup and breakdown of materials, as well as AV support. Produce and distribute event photos as directed, and other duties as assigned. – 25%

• Project Management of Fundraising and Communication Initiatives (Photography and Film)

The incumbent will manage the production of key projects from inception to completion including the production of videos and photo shoots, among other related fundraising communication activities.  These efforts include content gathering, asset management, and project management from inception to completion. The incumbent will hire photographers and film production companies to execute these shoots, as well as coordinate video shoots with internal team members, schedule interviews, secure locations, acquire approvals and all the necessary permits to execute these projects.   The incumbent also will maintain and update photo and video archives for VP&S OOD and provide staff/vendors with high-resolution photos as needed. – 20%

Minimum Qualifications

• Bachelor’s degree or equivalent in education and experience required plus three years of relevant work experience

Preferred Qualifications

• Experience with client relations/customer service preferred.
• Experience using Canva, Adobe InDesign, Photoshop, and/or Illustrator preferred.
• Video editing and experience with relevant tools (Vimeo, YouTube, Drupal), a plus.
• Ability to develop and operate slide decks, a plus.
• Previous experience in medical and/or education fundraising and development experience, a plus.
• Experience with Salesforce, particularly Salesforce Marketing Cloud, a plus.
• Strong proofreading and editing skills preferred.

Other Requirements

• Cover letter required.
• Strong technical and digital capabilities and the ability to work with management information systems and software systems. Highly skilled at MS Office software. (Word, PowerPoint, Excel)
• Excellent verbal and written communication skills.
• Ability to exercise excellent judgment, tact, discretion, confidentiality, and diplomacy in all interactions.
• Ability to work in a fast-paced environment and handle multiple projects simultaneously, while maintaining professionalism and strong attention to detail and accuracy.
• Must be a self-starter with reliable follow-through and the ability to prioritize and complete projects in a timely manner.
• Must be exceptionally and consistently well-organized and possess an orderly inclination.
• Capability to participate in moderate level of physical activity.
• This position requires work beyond regular hours, including evenings and weekends, as projects and events require.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.