• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: 68,000-77,000

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Position Summary

Reporting to the Director of Procurement, the incumbent is responsible for performing data entry and approvals for travel reimbursements in accordance with University policy, coordinating Procurement Card (PCard) transactions, and coordinating with vendors.

Responsibilities

Travel Reimbursement Data Entry and Approvals as the Concur Subject Matter Expert

● Performs Level One approvals in Concur, the financial system for travel and business reimbursement.
● Maintains expert knowledge of Concur system and provides information to relevant stakeholders.
● Reconciles travel advances to ensure university refunds are deposited promptly using the applicable Concur reports.
● Monitors and tracks Concur Data Trends and compiles Concur data for monthly reports which are distributed to Senior CS Leadership.
● Proactively identifies and develops improvement suggestions for the concur system to improve user experience.
● Assesses opportunities for training and creates training tools, especially for new hires.
● Monitors process and resolves issues to ensure payments are processed accurately and in a timely manner using reports from Concur.
● Maintains understanding of University policies, federal regulations, and other applicable guidelines related to travel and business reimbursements and expenses.
● Reviews employee travel and business reimbursement requests for accuracy and compliance with University policy, federal and other applicable regulations.
● Resolves common concur issues such as accounting for exchange rates, transaction dates, and foreign and domestic per diems.

Procurement Transaction Support

● Maintains understanding of University policies and regulations regarding transactions on P-Card, requisition and PO Module in ARC and the CU Marketplace.
● Uses P-Card to make payments where appropriate, creates requisitions and purchase orders where appropriate.
● Reconciles P-Card transactions monthly to meet CU close deadlines.
● Works with Procurement team on year end close for Purchase Order Review/Action.
● As a member of the user group, supplies feedback for the system updates for CU Procurement, e.g. Marketplace and Concur.

Vendor Support and Data Entry in Payment works

● Initiates vendor profile requests as needed.
● Responds to vendor inquiries and coordinates with them to ensure all information is provided in the system.

Performs other duties as assigned.

Minimum Qualifications

• Bachelor degree or its equivalent in experience plus 3-5 years of accounting or business experience.
• Attention to detail and solid computer skills required. Strong oral and written communication skills are important.
• Ability to accurately process a high volume of transactions required. Familiarity with PeopleSoft, Microsoft Excel and Columbia systems a plus.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.