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Procurement Analyst - CBCH

Medicine

Procurement Analyst - CBCH

  • 531303
  • Medical Center
  • Medicine
  • Full Time
  • Opening on: Nov 23 2022
  • Grade 104
  • Job Type: Officer of Administration
  • Bargaining Unit: N/A
  • Regular/Temporary: Regular
  • End Date if Temporary: N/A
  • Hours Per Week: 35
  • Salary Range: $61,500-$80,000
 

Position Summary

We are an innovative research center looking for highly organized, detail-oriented and enthusiastic candidates to support the patient-oriented research portfolio of the Center.

Under the direction of the Director of Research, Administrative and Clinical Operations and the Director of Research Implementation, the procurement coordinator can expect to represent the Center by interacting with a wide variety of multi-disciplinary personnel at our Center, including study PIs, research coordinators, data team personnel and administration.  The procurement analyst must be able to demonstrate flexibility in workload and work hours to meet critical deadlines. Further, we anticipate developing new studies and research directions, so ideal candidates will be able to adapt to a fast-paced environment with evolving responsibilities, workloads and work schedules.

At CBCH our goal is to work together as a collective (faculty, admin, and staff) to advance shared values and goals.


Responsibilities

  • Process invoices, requisitions, and all other procurement related transactions through Columbia University’s ARC system for all sponsored projects and unrestricted accounts at the center. This includes payments of bills, cash deposits, internal transfers and journal transfers.
  • Act as the liaison to vendors and assist with vendor profile set-up, direct deposits, wire transfers and provides vendor consultation (as needed), including insurance requirements, vendor profile set-ups and vendor validation
  • Independently prepare sole-source justifications for approvals, draft scope of work forms, independent contract verifications, vendor questionnaires, and banking details
  • Collaborate and communicate with CUIMC departments and PI’s on consultant agreements, purchase orders and honorariums.
  • Provide all procurement validations for grant activity and project closeouts. This includes grant related expenses, grant related contracts and subcontracts.
  • Well versed on CUIMC policies and procedures related to the procurement of goods and services
  • Maintain manual and computerized procurement records.
  • Communicate with requesting departments to ensure that all proper documentation is received such as independent contractor agreement, W-9 forms, and check request.
  • Review bid proposals and negotiate with vendors within budgetary limitations and scope of the request form.
  • Act as Concur delegate for CBCH faculty and process all reimbursements, expense reporting and assist with booking travel, as needed and requested.
  • Serve as primary Pcard Holder, transaction processor and reconciler.
  • Create a tracking system to record and reconcile all procurement related expenses, ensuring accuracy and timeliness of transactions and reports on a quarterly basis.
  • Quarterly track and reconcile open commitments including the liquidation of unnecessary purchase orders.
  • Analyze and evaluate current procurement processes and propose corrective action to streamline and improve these processes.
  • Process Human Resources UNI system access requests for project collaborators and track expiration dates for renewal purposes.
  • Prepare and submit additional compensation (ad-comp) requests for staff and faculty.
  • Submit monthly and bi-weekly timesheets to HR.  
  • Upload approved positions to TalentLink and send qualified resumes to hiring team.
  • Once a finalist is selected, upload all hiring forms in Talentlink.
  • Must be able to adapt to competing responsibilities and prioritize based on needs.
  • Deliver results and set high expectations for high work quality and quantity standards.
  • Work systematically to achieve project goals.
  • Perform other responsibilities as needed.

Minimum Qualifications

  • Bachelor's degree or its equivalent in education and experience, plus three years of related experience.
  • Experience working in a medical academic setting.

Preferred Qualifications

  • Master’s degree in public health, sociology, anthropology, or related field.
  • 3 years of relevant experience as a procurement specialist/coordinator.

Other Requirements

  • Strong verbal, written, and interpersonal skills.
  • Detail-orientation and excellent organizational skills.
  • Ability to work independently, coordinate multiple projects with competing priorities, and meet deadlines for short-term, long-term, and ad-hoc assignments.
  • Must exercise good judgment, exhibit discretion, and adhere to confidentiality requirements.
  • Ability to work as a team player in a fast-paced environment is required.
  • Excellent computer skills, including advanced knowledge of the Microsoft Office family, are required.
  • Must successfully complete systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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