• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $75,000 to $85,000

Position Summary

The Department of Pathology and Cell Biology is seeking to hire a highly effective administrator who will provide support to departmental education programs that span the continuum from undergraduate to graduate and continuing medical education. This includes, but is not limited to, residency and fellowship GME programs, medical school education, summer internships, student clinical rotation programs, and graduate programs.

The Administrative Manager will work with several academic and administrative directors and other relevant stakeholders to coordinate day-to-day operations for a variety of department programs and initiatives. This entails acting as an administrative liaison between departmental leadership, program directors, residents, fellows, students and administrative offices ensuring the smooth flow of planning, preparation and execution of activities related to maintaining program accreditation, recruitment, and effectiveness.  Acts as a resource to and assists the central administrative teams with financial matters including budget development, monitoring and expense allocation; hospital and university position appointments and salary allocation; contract and program compliance and accreditations; provides guidance regarding administrative issues, due dates, and deadlines. Responsible for supervising, training of the fellowship and residency coordinator.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

• 60% - GME Programs: Provides administrative support to fellowship programs and provides additional support to the residency program.
• 10% - Other Education Programs: Coordinates and provides support for the recruitment of students and interns for special programs and initiatives; helps with planning and scheduling program events; monitors expense allocations, communications, etc. Programs include, but are not limited to the EE Just Program, clinical rotations for undergraduate students, etc.
• 10% - Management: Supervises the program coordinator and is responsible for the management of their professional development, attendance, and overall quality of work.
• 5% -  Graduate Programs: Serves as Liaison between Pathology central administration, PIs, and the Pathology graduate program Director and Senior Program Manager to facilitate the timely appointment and salary allocation of GRAs and TAs in the Pathobiology and Integrated Programs. Stays abreast of other teaching initiatives in the department such as the Annual Renal Pathology course, International Collaboration and Exchange Program (ICE), Continuing Medical Education
• 5% -  Performs other related duties as assigned
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Minimum Qualifications

• Requires bachelor’s degree or equivalent in education and experience, plus four years related experience.

Preferred Qualifications

• Master’s Degree. Preference is given to candidates who have academic center experience.

• Excellent organizational, analytical, critical thinking, interpersonal, superior verbal and written communication skills.

• Strong ability be able to work well with all levels of employees, be flexible in nature, and have sound judgment with an open and collaborative style that encourages teamwork and cooperation beyond immediate team to the broader organization.

• Excellent customer service and commitment to exceptional quality.

• Possess excellent interpersonal skills, oral, and written communication skills; ability to prioritize assignments.

• Detail oriented, be able to make quick and precise decisions based on experience and knowledge, be strongly motivated, be able to prioritize multiple assignments in a high-pressured, short deadline environment, and be able to work with diplomacy and efficiency in such an environment.

Other Requirements

• Financial literacy

• Highly proficient Microsoft Office skills, be comfortable working with databases and computerized financial systems.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.