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Human Resources & Academic Affairs Generalist

Faculty Practice Organization

Human Resources & Academic Affairs Generalist

  • 532766
  • Medical Center
  • Faculty Practice Organization
  • Full Time
  • Opening on: Dec 14 2022
  • Grade 104
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: 70,000-80,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
 

Position Summary

The Human Resources & Academic Affairs Generalist works to support the broad range of human resources and academic affairs functions for the Faculty Practice Organization and Primary Care.  With the highest standards of service excellence and integrity, this position will independently plan and prioritize tasks according to time constraints and deadlines.


Responsibilities

General

  • Serve as the initial point of contact for human resources and academic affairs-related inquiries for employees and managers, troubleshooting issues and escalating to supervisor, as appropriate.
  • Coordinate departmental HRIS/payroll functions to ensure timely submission of paperwork for employment status and compensation changes/transactions and implement process controls to minimize payroll-related problems on payday; including new hire/appointment, reappointment, termination, salary support/add comp requests, benefits administration and requests for leaves of absence, workers compensation, unemployment, and other related transactions.
  • Assist in the academic officer (re)appointment/promotion/tenure processes, provider enrollment credentialing, and privileging (re)appointments.
  • Coordinate trainings, events, and communication/engagement initiatives, such as newsletters and email listserv communications
  • Participate in relevant HR meetings and communicate new information, as needed. Ensure effective and ongoing communication with supervisors and internal/external customers.
  • Support day-to-day HR operations, communications, policy administration, and projects as assigned

Recruitment and HR Operations

  • Responsible for successful sourcing, recruitment, pre-employment processing, and onboarding for new hires; ensuring internal tracking mechanisms are up to date.
    • Create job descriptions, post requisitions, and advertise; ensuring appropriate signature/authorization is obtained. Under the supervision of the Director, tracking affiliated costs for sourcing and recruitment.
    • Participate in the coordination of career fair events inclusive of intake and screening of applicants, coordinating rooms, venues, and technology, and providing technical assistance for virtual events as appropriate.
    • Process/track applications/resumes and conduct HR screening interviews, when necessary. Prepare and send appropriate correspondence to candidates and internal stakeholders, complete applicant reference checks as well as draft and release offer letters.
    • Coordinate onboarding clearances, privileging, credentialing, meetings, and itineraries in alignment with Departmental standards for faculty and staff
    • Work with supervisor to coordinate immigration/visa paperwork and process, when needed.
    • Process reclassifications/status changes/equity adjustments/rehires/internal transfers
    • Participate in the maintenance and tracking of talent acquisition-related KPIs.

Employee Relations, DEI, Engagement

  • Assist in employee relations activities and provide policy guidance and information to managers, staff, and academic officers.
  • Supports diversity and inclusion initiatives, as set by the Staff Chief Diversity, Equity, and Inclusion Officer and strategic plan.

Analytics, Records, and Compliance

  • Maintain accurate and up-to-date employee information in Human Resources database(s)/tracking mechanisms (i.e., staff/faculty lists, performance evaluations, leave balances and utilization, vacancies, timekeeping reports, new hire/termination paperwork, etc.) communicating information as appropriate. Maintain departmental personnel/medical files.
  • Schedule and coordinate required trainings, prepare certificates of completion, and maintain and audit compliance records for required trainings for assigned employee populations.

Other administrative duties

  • Copy, fax, file, and schedule conference rooms/meetings.
  • Work collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR and the Office of Faculty Affairs to address & resolve employee changes & updates
  • Maintain up-to-date knowledge of HR practices and changing policies.
  • Provide cross coverage for team members as needed

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other related duties or responsibilities, as necessary.


Minimum Qualifications

  • Bachelor’s degree in business administration/human resources or related field required.
  • A minimum of three years’ work experience in Human Resources or equivalency in education and experience.
  • An equivalent combination of education and experience may be considered.
  • Exceptional customer service and employee relations skills required, with the ability to handle difficult and emotionally charged situations with professionalism and a results-oriented approach.
  • Demonstrated knowledge of employment/labor law including FMLA.
  • Must be able to multi-task in a fast-paced office environment. 
  • Must possess a proven track record of initiative and the ability to follow through on tasks. 
  • Must be detailed oriented with excellent organizational skills and flexible, with the ability to handle multiple projects under strict deadlines. 
  • Ability to maintain the highest levels of confidentiality and professionalism.
  • Ability to work with a variety of individuals and groups in a constructive and respectful manner while appreciating the unique contributions of an inclusive workforce that brings together the talents of people across multiple identities.
  • Ability to work with a variety of individuals and groups in a constructive and respectful manner while appreciating the unique contributions of an inclusive workforce that brings together the talents of people across multiple identities.
  • Strong commitment to fostering diversity and equity.
  • Strong commitment to fostering diversity and equal opportunity.
  • Excellent communication skills; both verbal and in writing.
  • Computer proficiency in Microsoft programs including Word, Excel, Teams, and PowerPoint.
  • Must successfully pass systems training requirements 

Preferred Qualifications

  • HR professional certification (HRCI/SHRM) preferred.
  • Experience in healthcare and/or academic environment preferred.
  • Bilingual English/Spanish preferred.
  • PeopleSoft proficiency preferred.
  • Data analysis experience preferred.
  • Project management experience preferred.
  • Previous Columbia University experience desired.

Other Requirements

Patient Facing Competencies

Minimum Proficiency Level

Accountability & Self-Management

Level 3 - Intermediate

Adaptability to Change & Learning Agility

Level 2 - Basic

Communication

Level 2 - Basic

Customer Service & Patient-Centered

Level 3 - Intermediate

Emotional Intelligence

Level 2 - Basic

Problem Solving & Decision Making

Level 3 - Intermediate

Productivity & Time Management

Level 3 - Intermediate

Teamwork & Collaboration

Level 2 - Basic

Quality, Patient & Workplace Safety

Level 3 - Intermediate

Leadership Competencies

Minimum Proficiency Level

Business Acumen & Vision Driver

Level 1 -Introductory

Performance Management

N/A

Innovation & Organizational Development

Level 1 -Introductory


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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