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HR/Talent Acquisition Specialist


HR/Talent Acquisition Specialist

  • 532645
  • Morningside
  • Libraries
  • Full Time
  • Opening on: Dec 8 2022
  • Grade 11
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week:
  • Salary Range: $70,650 - $79,800
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Assistant Director of Human Resources, the HR/Talent Acquisition Specialist plays a key role in the overall operations of the HR team. The incumbent performs a wide range of Human Resources services with moderate complexity and participates in various HR initiatives and programming to reflect HR best practices in the following areas: talent acquisition/management, on-boarding, policy interpretation and guidance, employee and labor relations, and recognition and rewards. With direction from the Assistant Director, the HR/Talent Acquisition Specialist administers leaves of absence within CUL and works with the Assistant Director to create a return from leave transition plan.

Interacts with all levels of management and staff regarding a variety of HR issues, responds to employee inquiries and interprets University policies appropriately. Working closely with the Assistant Director, the incumbent communicates relevant policy updates to employees and managers, creating useful tools as needed. Partners with unit managers on all aspects of the recruitment process, including onboarding and participates in search committees. In addition, partners with the HR team members on department focused projects.


Under guidance from the Assistant Director, Human Resources, the HR/Talent Acquisition Specialist incorporates best practices associated with the full breadth of talent acquisition and will establish and develop solid working relationships with hiring managers throughout the talent acquisition process including planning, sourcing, screening, interviewing, and selection/hiring. Responsibilities include:

  • Planning - Collaborates with hiring managers to develop and/or review job descriptions/PDQs, and determine selection criteria for all open positions; review organization charts and obtain approvals for posting and obtain salary budget. Work with hiring manager to identify search committee members, as applicable.
  • Sourcing - Utilizes effective methods for sourcing candidates for officer, and support staff positions and ensure all recruitment activities are in compliance with University recruitment and affirmative action guidelines, the System of Professional Ranks, and Local 1199 and 2110 union contracts; will develop and submit employment advertising for recruitment to appropriate advertising sources.
  • Screening and Interviewing - Plans and documents the interview and selection process and procedures, including the development of interview questionnaire, conduct telephone screening and other assessments, and in-person interviews; utilizes University applicant tracking system (TalentLink) to assess candidate information, review resumes and cover letters and other candidate documents. Documents and provides feedback to hiring manager/search committee following interviews.
  • Selection and Hiring - Works closely with the Assistant Director and search committee members to help identify the finalist and conduct reference checks; makes hiring and salary recommendations to key CUL stakeholders including hiring managers, and extends job offers. Ensures background checks are initiated and completed prior to submitting offer letters. Works with hiring manager and other key CUL and University stakeholders to schedule onboarding of new staff.
  • Identifies and shares feedback regarding the talent acquisition process to the attention of the Assistant Director or Director, HR.
  • Participates in the collection, analysis, and presentation of employment data metrics relating to advertising effectiveness, turnover, diversity and inclusion, and other key elements as requested by senior management.
  • Advises CUL staff on human resources practices and policies including time and attendance, performance management, progressive discipline, bargaining agreement work rules, and grievance procedures. Responds to employee questions and concerns. Consults with University Labor Relations Office on complex contract issues. Identifies and shares departmental issues, concerns, and needs with the Assistant Director or Director of HR.
  • Participates in HR training, staff recognition initiatives, intern activities and special projects. Conducts exit interviews and contributes content to the HR web site.
  • Classifies librarian positions using the Hay methodology and 1199 positions using the Classification Scheme for local 1199. Reviews job descriptions for officer of administration positions, proposed grades, and submit to CU HR for review.
  • Participates in ad hoc projects and department requests. Performs related duties & responsibilities as assigned/requested.

Minimum Qualifications

  • Bachelor’s degree and/or equivalent related experience required. 2-4 years related experience required.
  • Excellent oral and written communication and interpersonal skills are necessary.
  • Must be able to manage highly sensitive and confidential communications with discretion and integrity.
  • Must be organized and detail and task-oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner.
  • Possesses skills in employment interviewing techniques and applicant appraisal.
  • Must be comfortable working under pressure with limited supervision and demonstrate sound independent judgment.
  • Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
  • Strong analytical and problem-solving skills necessary.
  • Excellent computer skills, including thorough knowledge of Microsoft Office, Google Applications, including knowledge of applicant tracking systems, databases, and advanced spreadsheet skills required.
  • Must be able to quickly acquire knowledge of University policies, procedures, and systems.

Preferred Qualifications

  • Knowledge of labor and employment law, organizational development, and best practices preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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