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HR & FA Coordinator

Division of Finance & Admin

HR & FA Coordinator

  • 530513
  • Medical Center
  • Division of Finance & Admin
  • Full Time
  • Opening on: Oct 19 2022
  • Grade 103

Position Summary

Reporting to the Assistant Director of Human Resources & Faculty Affairs at Columbia University School of Nursing, the Human Resources & Faculty Affairs Coordinator will have responsibilities in the Office of Human Resources & Faculty Affairs and for the Vice Dean of Finance & Administration. 


Specific responsibilities will include: 

- Handling recruiting responsibilities including entering open positions in the TalentLink (TL) website, posting positions on external job board sites & tracking costs, updating applicant statuses, processing background checks for potential candidates, completing hiring proposals, and tracking time to fill

- Ensuring that assigned faculty and staff are appropriately onboarded, including serving as point of contact, completing requisite paperwork, completing Template Based Hire via University systems

- Managing the additional compensation process for all Teaching Assistants and faculty from other University departments who do additional work for Nursing, including obtaining proper documentation and processing monthly payments

- Processing Personnel Action Forms (PAFs) for all employee transactions including pay increases, promotions, title changes, internal transfers, part-time faculty appointment renewals, terminations, medical/personal leaves, etc., and ensuring information is accurately processed in the PeopleSoft @ Columbia (PAC) system

- Coordinating the orientation program for new faculty and staff including scheduling presenters, updating presentation slides and managing all related logistics

- Managing internal documents and tracking systems to ensure information is up to date and accurate

- Working collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR and the Office of Faculty Affairs to address & resolve employee changes & updates

- Managing the Vice Dean’s calendar, including arranging meetings & events, preparing reports, creating and/or editing presentations, and managing files

- Answering and screening phone calls and visitors for the Vice Dean of Finance & Administration

- Overseeing all HR-sponsored events (Holiday Party, Administrative Professionals Day, Bring Your Child to Work Day, etc.), including designing space layouts, booking caterers, researching & ordering supplies, and establishing & maintaining relationships with both internal & external vendors

- Performing other assignments, projects & responsibilities as needed and assigned

Minimum Qualifications

  • Bachelor's degree or equivalent in education and experience, plus two (2) years of related experience.
  • Strong interpersonal skills, be self-motivated and driven to success with a proactive work approach. 
  • Must have the ability to handle multiple assignments while working accurately and efficiently and be a quick-learner who is not afraid to ask questions.
  • Outstanding organizational skills and excellent verbal and written communication skills are a must. 
  • Customer-service oriented and possess confidence and ability to work with all levels of faculty & staff. 
  • Must be extremely detail-oriented and have the ability to handle information confidentially and professionally. 
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Preferred Qualifications

  • Previous work in a higher education environment.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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